Executive Admin & Board Governance Lead (Hybrid)

AMERICAN MENSA LTD; Hurst (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

American Mensa is seeking an Executive Administrator & Board of Directors Coordinator to provide comprehensive administrative support to the Executive Director and serve as the primary staff coordinator for governance activities. This role is vital to ensure smooth operations, timely reporting, and disciplined record-keeping in a hybrid work environment.

You will coordinate board meetings, prepare materials, support the Mensa Foundation, and manage office operations and membership processes with

Qualifications

• 3–5 years of progressive experience in executive administration, board support, or office operations.
• Experience supporting senior leadership or C-suite executives.
• Nonprofit, association, or membership-based organization experience strongly preferred.
• Experience with board governance coordination, meeting management, and records administration.
• Familiarity with Association Management Systems (AMS) or similar platforms is a plus.

Responsibilities

• Prepare correspondence, presentations, reports, briefing materials, and executive communications.
• Coordinate meetings, schedules, action items, deadlines, and follow-ups.
• Coordinate organizational reporting cycles and help maintain executive dashboards to support performance monitoring and progress toward strategic priorities.
• Support planning and execution of strategic initiatives, organizational projects, and special assignments.
• Serve as a liaison among the Executive Director, staff, volunteers, board leadership, and external stakeholders.
• Conduct basic research and gather information to support executive decision-making and meeting preparation.
• Maintain visibility into key projects and proactively flag deadlines, dependencies, and follow-up needs.
• Maintain confidential files and sensitive information with strict discretion.
• Coordinate Foundation Board meetings and governance records.
• Prepare and distribute agendas, reports, board packets, and supporting materials.
• Maintain governance calendars, committee rosters, and leadership records.
• Support board onboarding, orientation, and governance development initiatives.

Skills

Organization

Discretion

Communication

MS Office

AI tools

Detail-oriented

Calm under pressure

Education

Associate or Bachelor's degree in business administration

Tools

AMS platforms

Job description

American Mensa is seeking an Executive Administrator & Board of Directors Coordinator to provide comprehensive administrative support to the Executive Director and serve as the primary staff coordinator for governance activities. This role is vital to ensure smooth operations, timely reporting, and disciplined record-keeping in a hybrid work environment.

You will coordinate board meetings, prepare materials, support the Mensa Foundation, and manage office operations and membership processes with