Executive Admin & Billing Coordinator

WSI Talent; Cooper Township (MO); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Direct hire

Full-time permanent position

Weekday office hours (8:00–16:00)

Job summary

WSI Talent in Kalamazoo, MI is seeking an Executive Administrative Assistant to keep the executive office running smoothly. You will manage calendars, prepare materials, and coordinate with leadership, program sites, and partners on billing and confidential tasks.

The role is a direct hire, permanent from day one, with a Monday–Friday day schedule and no nights or weekends. A precise, discreet, and organized individual will excel here.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Previous office or administrative experience preferred.
• Experience with billing, compliance activities, or nonprofit operations is highly desirable.
• Proficiency with office software and computer systems.
• Ability to handle sensitive and confidential information with discretion.
• Must be able to speak, read, and write basic English.

Responsibilities

• Manage calendars for the President and executive team.
• Schedule meetings and prepare materials.
• Proofread correspondence and reports; review billing documentation.
• Track quality assurance findings and corrective actions.
• Compile data for audits and internal reporting; handle special projects.

Skills

Office software

Discretion

English proficiency

Education

High school diploma

Some college coursework

Job description

WSI Talent in Kalamazoo, MI is seeking an Executive Administrative Assistant to keep the executive office running smoothly. You will manage calendars, prepare materials, and coordinate with leadership, program sites, and partners on billing and confidential tasks.

The role is a direct hire, permanent from day one, with a Monday–Friday day schedule and no nights or weekends. A precise, discreet, and organized individual will excel here.