Executive Admin Assistant to VP, Education & Training

Covenant-Health; Knoxville (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

Covenant Health is seeking an Administrative Assistant, Education and Training to provide confidential support to a VP-level executive. The role handles calendar management, travel arrangements, and preparation of correspondence and reports using advanced PC software.

Candidates should have 3–5 years of clerical experience; HS diploma or GED preferred. This full-time day shift position offers opportunity to contribute to education and training initiatives within the Covenant Health system.

Qualifications

• Three to five years clerical/administrative experience.
• Preference for HS diploma or GED.

Responsibilities

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and organizes department files.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement
• Perform other related duties as assigned or requested.

Education

HS diploma or GED

Job description

Covenant Health is seeking an Administrative Assistant, Education and Training to provide confidential support to a VP-level executive. The role handles calendar management, travel arrangements, and preparation of correspondence and reports using advanced PC software.

Candidates should have 3–5 years of clerical experience; HS diploma or GED preferred. This full-time day shift position offers opportunity to contribute to education and training initiatives within the Covenant Health system.