SR ADMINISTRATIVE ASST

Covenant Health; Knoxville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Covenant Health Oncology Group is seeking a Senior Administrative Assistant to provide administrative support to three or more VP-level executives. This full-time role handles confidential tasks, prepares correspondence and reports, schedules calendars and travel, and coordinates related arrangements using advanced PC software.

The ideal candidate will exercise initiative and judgment in line with company policies.

Qualifications

• Five (5) or more year's clerical/administrative experience.
• Able to handle confidential information with discretion.
• Strong written and verbal communication skills.

Responsibilities

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Maintains daily appointment calendar; coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries; takes messages.
• Maintains and organizes department files; handles travel and lodging arrangements.
• Assists in preparation of presentations using appropriate software; summarizes related data.

Skills

Calendar management

Minutes transcription

Correspondence editing

Travel coordination

File management

Phone screening

Education

High school diploma or GED equivalent

Tools

Microsoft Office

Advanced PC software

Job description

Overview

Senior Administrative Assistant

Full Time, 80 Hours Per Pay Period, Day Shift

Covenant Oncology Group Overview:

Covenant Health Oncology Group is part of the region's largest cancer-fighting network, with more imaging centers, more board-certified physicians and surgeons, and more cancer and radiation centers closer to where you call home. All Covenant Oncology Group practices are committed to excellence and ongoing quality improvement.

Covenant Oncology Group is a leader in medical oncology services and provides patients access to all proven, drug-based treatments and the latest clinical trial medicines. Our team of board-certified, fellowship-trained medical oncologists and certified advanced practice providers deliver on-site care and treatment, including chemotherapy, immunotherapy, targeted therapy, and hormone therapy, at affiliated infusion centers throughout our region.

Position Summary:

Performs administrative duties for 3 or more VP level executives. Does work of a confidential nature and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.

Responsibilities

• Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
• Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
• Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
• Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
• Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
• Maintains and organizes department files.
• Makes travel and lodging arrangements directly or through travel agencies.
• Maintains and orders office supplies as necessary.
• Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Perform other related duties as assigned or requested.

Qualifications

Minimum Education:

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.

Minimum Experience:

Five (5) or more year's clerical/administrative experience.

Licensure Requirement:

None