Executive Admin Assistant to Leadership | Public Sector

Housing Authority of the City of Shreveport; Shreveport (LA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Employee assistance program

Health insurance

Vision insurance

Job summary

Housing Authority of the City of Shreveport (HACS) seeks an Executive Administrative Assistant to provide high-level support to the executive leadership team. The role manages calendars, prepares reports, coordinates Board meetings, and serves as a professional point of contact for residents and stakeholders.

The ideal candidate will be highly organized, discreet, and comfortable in a fast-paced public agency setting, handling confidential information with professionalism.

Qualifications

• Bachelor's degree in business administration, public administration, communications, or related field.
• Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills with strong grammar, editing, and proofreading abilities.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Valid Louisiana driver's license and reliable transportation.
• Ability to pass a background check and drug screening.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for the executive team.
• Screen calls, emails, and visitors, using sound judgment to prioritize and route inquiries.
• Draft, edit, and proofread correspondence, memos, reports, and presentations.
• Track deadlines, action items, and follow-ups to keep executive priorities on schedule.
• Maintain confidential files and executive records in accordance with HACS policies and public records requirements.
• Process invoices, expense reports, purchase requests, and other administrative documents.
• Assist with public records requests, HUD-related documentation, and agency reports as directed.
• Serve as a professional liaison with residents, community partners, elected officials, HUD representatives, and the public.
• Coordinate agency events, community meetings, ribbon cuttings, and groundbreakings.
• Support preparation of the annual report, presentations, and executive communications.
• Perform other related duties as assigned.

Skills

Calendar management

Communication

Executive support

Attention to detail

Discretion

Education

Bachelor's degree in business administration, public administration, communications, or related field

Tools

Microsoft Office 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Housing Authority of the City of Shreveport (HACS) seeks an Executive Administrative Assistant to provide high-level support to the executive leadership team. The role manages calendars, prepares reports, coordinates Board meetings, and serves as a professional point of contact for residents and stakeholders.

The ideal candidate will be highly organized, discreet, and comfortable in a fast-paced public agency setting, handling confidential information with professionalism.