Administrative Assistant

Victorian Senior Care; Randleman (NC); On-site; USD 36,000 - 60,000; Full time

Job summary

Victorian Senior Care is seeking an Administrative Assistant to support the COO with a variety of organizational and communication tasks. The role requires handling confidential material, coordinating office procedures, and delivering high-quality work on time.

The position involves answering calls, scheduling meetings, preparing reports, and maintaining efficient administrative systems. Strong writing and verbal skills, plus attention to detail, are essential for success in this role.

Qualifications

• Must have high school diploma or equivalent.
• Excellent time management and ability to multi-task.
• Strong written and verbal communication skills.
• Experience handling confidential information.

Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile reports
• Provide general support to visitors
• Take dictation and research presentations
• Coordinate office procedures and handle inquiries
• Develop and update administrative systems to improve efficiency
• Carry out administrative duties such as filing, typing, copying, binding, scanning

Skills

Communication

Time management

Multitasking

Attention to detail

Organizational skills

Problem solving

Admin experience

Education

High school diploma or equivalent

Tools

Office management software

Job description

Administrative Assistant duties and responsibilities include providing administrative support to COO through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others.

Salary depends on experience.

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Handle multiple projects
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Handle sensitive information in a confidential manner
• Take accurate notes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Knowledge of office management systems and procedures
• Proven admin or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• High school diploma or equivalent