Executive Admin Assistant: Proactive & Growth‑Oriented

Southwest Womens Oncology Inc; Albuquerque (NM); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid time off

Professional development and continued

Growth opportunities

Job summary

Southwest Women's Oncology Inc in Albuquerque, NM is seeking an Administrative Assistant to support the Chief of Staff and Practice Administrator with calendar management, meeting prep, and project tracking. You will coordinate internal and external communications, prepare materials, maintain documents, and help keep the clinic operations running smoothly with high accuracy and professionalism.

This is a high-trust, hands-on role requiring proactive problem-solving, meticulous organization, and

Qualifications

• 5+ years of administrative or office support experience.
• Strong organizational and time management skills with the ability to manage multiple tasks.
• Excellent written and verbal communication skills with confidentiality.
• High proficiency in Google Suite and project management tools.
• Experience coordinating meetings, calendars, and administrative workflows across leaders.
• High attention to detail and consistent follow-through.

Responsibilities

• Provide direct administrative support to the Chief of Staff and Practice Administrator.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, take notes, and track action items through to completion.
• Support document preparation including reports, presentations, and internal communications.
• Coordinate daily administrative activities across departments.
• Maintain organized files and handle communications (phone, email).
• Prepare materials for leadership meetings and track follow-up actions.

Skills

Administrative experience

Organizational skills

Communication skills

Google Suite

Project management tools

Tools

Google Suite

Asana

Notion

Job description

Southwest Women's Oncology Inc in Albuquerque, NM is seeking an Administrative Assistant to support the Chief of Staff and Practice Administrator with calendar management, meeting prep, and project tracking. You will coordinate internal and external communications, prepare materials, maintain documents, and help keep the clinic operations running smoothly with high accuracy and professionalism.

This is a high-trust, hands-on role requiring proactive problem-solving, meticulous organization, and