Executive Admin Assistant - Part Time, On-Site

Piedmont Virginia Community College; Albemarle (NC); On-site; USD 27,552 - 35,817; Part time

Job summary

Piedmont Virginia Community College (PVCC) seeks an Administrative Assistant in the President’s Office. This part-time (20-29 hours/week), on-site role provides high-level administrative support and requires discretion, organization, and excellent customer service.

The Administrative Assistant will assist the Executive Assistant to the President, the President, and other Vice Presidents as needed, with calendars, correspondence, travel, and meeting coordination.

Qualifications

• Experience in executive-level office procedures.
• Proficiency with Microsoft Office 365 (Teams, Outlook, Word, PowerPoint, and Excel).
• Excellent verbal and written communication skills.
• Ability to handle confidential information with tact and discretion.

Responsibilities

• Prepare, organize, and distribute correspondence, reports, agendas, meeting materials, presentations, and other documents for the President’s Office.
• Manage paper and electronic filing systems. Process incoming and outgoing mail.
• Prepare, submit and track purchase orders through the state procurement system. Monitor office supply inventory.
• Assist in providing administrative support for presidential initiatives, leadership programs, and special projects.
• Serve as the first point of contact for the office; manage President’s calendar and travel arrangements.
• Maintain professionalism, discretion, and confidentiality in handling sensitive information.

Skills

Microsoft Office 365

Executive-level procedures

Interpersonal communication

Organization planning

Education

Administrative support training

Job description

Piedmont Virginia Community College (PVCC) seeks an Administrative Assistant in the President’s Office. This part-time (20-29 hours/week), on-site role provides high-level administrative support and requires discretion, organization, and excellent customer service.

The Administrative Assistant will assist the Executive Assistant to the President, the President, and other Vice Presidents as needed, with calendars, correspondence, travel, and meeting coordination.