Executive Admin Assistant — Onsite at Major Venue

ASM Global; Fort Lauderdale (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Legends Global is seeking an Administrative Assistant to support the General Manager and Executive Office at the Broward County Convention Center. The role involves preparing reports, coordinating meetings, organizing contracts, and managing SOPs and records to ensure efficient operations.

The successful candidate will handle routine communications, assist with travel arrangements, and maintain confidentiality across sensitive information while providing backup receptionist coverage as needed.

Qualifications

• High School Diploma or GED; college degree preferred.
• Two years related secretarial experience.
• Experience supporting senior management is a plus.

Responsibilities

• Coordinate meeting schedules, reserve meeting spaces, prepare materials, and record minutes.
• Prepare, format, and distribute routine correspondence, reports, presentations, forms, and other documents.
• Compile and submit monthly facility reports and other administrative reports.
• Organize and maintain departmental files, records, and electronic documentation.
• Maintain confidentiality when handling business records and sensitive information.
• Provide backup receptionist coverage as needed and assist visitors.

Skills

Organizational skills

Communication

Multi-tasking

Customer service

MS Office

Document management

Education

High School Diploma or GED

College degree preferred

Secretarial experience

Job description

Legends Global is seeking an Administrative Assistant to support the General Manager and Executive Office at the Broward County Convention Center. The role involves preparing reports, coordinating meetings, organizing contracts, and managing SOPs and records to ensure efficient operations.

The successful candidate will handle routine communications, assist with travel arrangements, and maintain confidentiality across sensitive information while providing backup receptionist coverage as needed.