Executive Admin Assistant - NYC Office & Travel Support

DUAL North America, Inc.; New York (NY); On-site; USD 103,154,688 - 114,616,320; Full time

Benefits offered by this job

Unlimited PTO

401k with company match

Paid volunteer days

Job summary

Howden Re North America, based in New York, seeks an Administrative Assistant to support five Managing Directors and two Directors in NY and PA. You will manage travel, expense reporting, meetings, and office operations, ensuring smooth daily processes and efficient logistics.

The role requires strong communication, organization, and multitasking, with on-site work four days a week in Midtown. Proficiency in MS Office and SAP Concur is preferred; legal right to work in the US is required.

Qualifications

• Excellent written and oral communication skills.
• Strong self-organization and multitasking abilities.
• Ability to work under pressure to meet deadlines.
• Proficiency in Outlook, Excel, Word and PowerPoint.
• SAP Concur experience preferred.
• Legally authorized to work in the US.

Responsibilities

• Provides administrative support for five Managing Directors and two Directors in the New York Office and Pennsylvania.
• Organizes travel arrangements or coordinates with travel agency.
• Compiles and submits expense reports for Managing Directors.
• Coordinates with Expense Management for Travel & Expense protocols.
• Assists with offsite and onsite meetings and events, including logistics and catering.
• Oversees office operations, refreshment checks, and ordering; suggests improvements to the office.
• Maintains vendor relationships and user accounts; keeps contact details current.

Skills

Communication skills

Organization

Multitasking

Attention to detail

Ownership

Working under pressure

Education

High school diploma or equivalent

Post-secondary education preferred

Tools

Outlook

Excel

Word

PowerPoint

SAP Concur

Job description

Howden Re North America, based in New York, seeks an Administrative Assistant to support five Managing Directors and two Directors in NY and PA. You will manage travel, expense reporting, meetings, and office operations, ensuring smooth daily processes and efficient logistics.

The role requires strong communication, organization, and multitasking, with on-site work four days a week in Midtown. Proficiency in MS Office and SAP Concur is preferred; legal right to work in the US is required.