Executive Admin Assistant II

supply-chain; Beloit (OH); On-site; USD 59,236,800 - 61,992,000; Full time

Job summary

DHL Supply Chain is seeking an Admin II in Beloit, OH to provide personal secretarial services and administrative support to the General Manager and senior management. The role requires initiative and discretion for records, billing, payroll, and personnel files.

Key duties include screening calls, scheduling meetings, coordinating travel, maintaining filing systems, and producing routine reports. Monday–Friday 9a-5p with pay of 21.10/hour. Equal opportunity employer.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.

Responsibilities

• Screen telephone calls and visitors, redirecting to subordinate managers or other offices.
• Provide information to callers with knowledge of the manager's area and company policies.
• Perform confidential administrative functions, including typing, proofreading, and preparing reports or proposals and taking minutes.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and hotel accommodations.
• Open and review mail directed to management, compose responses, and forward items.
• Follow up on assignments delegated to subordinate managers and track status.
• Maintain an organized administrative filing system, including confidential items.
• Process weekly payroll records.
• Act as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding machines).
• Perform additional duties as assigned.

Skills

Administrative support

Record keeping

Billing

Payroll processing

Telephone handling

Education

High School Diploma or Equivalent

Tools

Microsoft Office

Phone system

Job description

DHL Supply Chain is seeking an Admin II in Beloit, OH to provide personal secretarial services and administrative support to the General Manager and senior management. The role requires initiative and discretion for records, billing, payroll, and personnel files.

Key duties include screening calls, scheduling meetings, coordinating travel, maintaining filing systems, and producing routine reports. Monday–Friday 9a-5p with pay of 21.10/hour. Equal opportunity employer.