Executive Admin Assistant at AAH Acquisition LLC Erie, PA

AAH Acquisition LLC; Erie (Erie County); On-site; USD 40,000 - 60,000; Full time

Job summary

AAH Acquisition LLC is seeking an Executive Administrative Assistant to provide high-level clerical, data analysis, and administrative support to senior staff. The role emphasizes precise document preparation, CRM data accuracy, and travel arrangements.

Primarily based in the office, the position requires strong interpersonal and communication skills, with experience in a manufacturing environment preferred. A four-year background is valued, and a Bachelor's degree is desirable.

Qualifications

• High School diploma required; Bachelor's degree preferred.
• Minimum of 4 years of related experience; manufacturing background preferred.
• Typing speed 50+ wpm; CAP certification preferred.

Responsibilities

• Draft letters, memos, invoices, reports and other documents for senior staff.
• Organize meetings; schedule, send reminders and assist with trade show coordination.
• Input CRM data and ensure compliance.
• Conduct research and prepare reports; summarize findings and recommendations.
• Arrange travel and accommodations for senior staff; monitor travel policy.
• Maintain confidentiality and act as liaison with staff and external contacts.

Skills

Interpersonal skills

MS Office proficiency

Organization & multitasking

Written and verbal communication

Education

High School diploma

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Job description

Job Description Job Description

Summary/objective:

The Executive Administrative Assistant is responsible for providing high level clerical, basic, data analysis, and administrative support to senior staff within the organization.

Essential functions:

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Organizes meetings, including scheduling, sending reminders, and assisting with Trade Show coordination.
• Update company share folder and keep current.
• Input CRM data, ensure data has been updated and compliance is in place.
• Conducts research and prepares reports for senior staff, including gathering and analyzing data, summarizing findings, and making recommendations.

Additional Responsibilities

• Performs office tasks including maintaining records, communicating supply requests, and performing basic bookkeeping.
• CRM compliance across all customers and suppliers.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Arranges travel and establishes accommodation as needed for senior staff.
• Monitor company policies, (etc. Travel policy) for compliance.
• Manage sensitive matters with a high level of confidentiality and discretion regarding the company and its staff.
• Serves as a principle administrative contact and liaison with all company employees and external contacts.

Competencies:

• Must possess strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and partners.
• Must possess proficient computer skills including extensive working knowledge of MS Office Suite.
• Possesses strong organizational skills and the ability to manage multiple tasks and priorities often under tight deadlines.
• Possesses excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders, including staff, clients, and partners.

Work environment:

Primarily in office Occasional weekend and evening work.

Physical demands:

• Up to 10lbs of force exerted occasionally.
• Up to 5lbs frequently Significant sitting

Travel required:

Required to travel to unassigned facility a minimum of once per week and is based on company needs. Required occasional travel as requested by senior management for events, meetings, and client visits.

Required education and experience:

High School diploma required, Bachelor’s degree in Business Administration or related field preferred. A minimum of 4 years’ related experience required, preferrable in a manufacturing environment.

Preferred education and experience:

Ability to type a minimum of 50 words per minute. Certification as an Administrative Professional (CAP) Include shift schedule Not Included Include budgeted hours Not Included