Executive Admin Assistant

ManpowerGroup; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Dental Plan

Vision Plan

Health Savings Account

Health Flexible Spending Account

Dependent Care Flexible Spending

Supplemental Life Insurance

Short Term and Long Term Disability

Business Travel Insurance

401(k), Plus Match

Weekly Pay

Job summary

ManpowerGroup's client in San Jose seeks an Executive Admin Assistant to support senior leadership within the Administrative Support Department. You will manage calendars, coordinate meetings, and handle travel logistics for internal and external engagements.

You will assist in planning large corporate events, prepare correspondence, and act as a trusted proxy for approvals while handling confidential matters with professionalism.

Qualifications

• 4+ years experience supporting senior leadership.
• Experience supporting Vice Presidents or EVP(s).
• Proficient in Windows applications (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.

Responsibilities

• Manage executives' calendars and schedule meetings.
• Coordinate speaking engagements and travel arrangements.
• Plan and organize large corporate events and workshops.
• Prepare correspondence and handle confidential matters with professionalism.

Skills

Calendar management

Meeting coordination

Travel coordination

Verbal communication

Written communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client, a leading technology organization, is seeking an Executive Admin Assistant to join their team. As an Executive Admin Assistant, you will be part of the Administrative Support Department supporting senior leadership. The ideal candidate will have excellent organizational skills, strong communication abilities, and a proactive mindset which will align successfully in the organization.

Job Title: Executive Admin Assistant

Location: San Jose, CA

What's the Job?

• Support senior executives by managing their calendars, scheduling meetings, and organizing logistics for both internal and external engagements.
• Coordinate speaking engagements, prepare travel briefings, and handle international and domestic trip arrangements.
• Assist in planning and organizing large corporate events, workshops, and team activities.
• Prepare and disseminate correspondence, act as a proxy for approvals, and handle confidential matters with professionalism.
• Support special projects by conducting research, analyzing data, and preparing reports for executive review.

What's Needed?

• Minimum of 4+ years of experience in an administrative environment supporting senior leadership.
• At least 2 years of experience supporting Vice Presidents or Executive Vice Presidents.
• Expert knowledge of Windows applications including Outlook, Word, Excel, and PowerPoint.Proven experience in calendar management, meeting planning, and travel coordination.
• Outstanding verbal and written communication skills with the ability to connect across all levels of staff and clients.

What's in it for me?

• Opportunity to work in a dynamic and innovative environment supporting high-level executives.
• Engagement in meaningful projects and events that impact the organization.
• Chance to develop your professional skills and expand your network within the tech industry.
• Work in a collaborative and inclusive culture that values diversity and growth.
• Access to comprehensive support and resources to excel in your role.

Upon completion of waiting period, consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions.

Experis® is a global leader in technology services and part of the ManpowerGroup® (NYSE: MAN) family of brands. We connect skilled technology professionals with meaningful opportunities where they can grow their careers, expand their expertise and make a real impact. Guided by the belief that it takes Human Ingenuity to unlock the true potential of technology, Experis helps people gain experience with leading organizations, build sought‑awarded skills and take the next step toward a brighter future. Backed by ManpowerGroup's 75+ years of workforce expertise and global reach across more than 70 countries and territories, Experis brings the scale, insight and opportunity to help people and businesses thrive. ManpowerGroup is consistently recognized for its commitment to inclusion, ethics and responsible business, including being named one of the World's Most Ethical Companies. Learn more at Experis.com.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.