Executive Administrative Assistant (Performance Materials Division)

Parker Hannifin Corporation; South Kearsarge (PA); On-site; USD 60,000 - 80,000; Full time

Job summary

Parker Hannifin is seeking an Executive Administrative Assistant to support the Performance Materials Division. The role involves managing calendars, coordinating meetings, arranging travel, and preparing reports and presentations for division leadership.

The successful candidate will handle confidential information, produce accurate minutes, and back up other executive assistants as needed, contributing to smooth operation of the PMD and EMG teams in a fast-paced environment.

Qualifications

• Requires college degree or equivalent with multiple years of administrative experience.
• Proven ability to manage multiple tasks and priorities.
• Demonstrated excellence in organization, coordination and confidentiality.
• Proven experience with basic data analysis and reporting.

Responsibilities

• Provides administrative support to PMD Division Staff
• Compiles data for monthly expense reports
• Prepares financial, statistical, and narrative reports
• Prepares PowerPoint presentations
• Composes reports and correspondence
• Records and distributes meeting minutes and action items
• Signs on behalf of General Manager as delegated
• Maintains calendar and coordinates room/virtual meetings
• Coordinates domestic and international travel arrangements
• Maintains files and documentation
• Orders promotional items, gifts, and office supplies
• Back-up for other executive assistants as needed

Skills

Executive support

Calendar management

Meeting coordination

Travel arrangements

Confidentiality

Data analysis

Project management

Communication skills

Microsoft Office

Education

Associate's degree in related discipline

8 years of relevant work experience

Bachelor's degree in related discipline

Tools

Microsoft Office

Job description

Position Summary

This position is responsible for providing high-level administrative, organizational, communication, and project coordination support to the Performance Materials Division within EMG. Reporting to the PMD General Manager, the Executive Administrative Assistant serves as a trusted partner to division leadership, supporting calendar management, meeting coordination, travel arrangements, communications, reporting activities, and other administrative priorities that enable effective business operations.

Responsibilities

• Provides administrative support to PMD Division Staff
• Compiles data to produce monthly expense reports
• Prepares financial, statistical, narrative and/or other reports as requested
• Prepares PowerPoint presentations
• Independently composes reports and correspondence
• Record, transcribe, and distribute accurate meeting minutes, action items, and related documentation in a timely and professional manner
• Signs on behalf of General Manager, as delegated, his name to correspondence, requisitions, vouchers and other forms of consequence
• Must maintain a high degree of confidentiality
• Schedule and arrange rooms, virtual meetings, catering, etc. for internal and external meetings & events
• Coordinate domestic and international travel arrangements, including hotel reservations, visa applications, and passport processing as needed
• Maintain calendar of appointments, coordinate meeting schedules, and ensure timely communication of updates, changes, and priorities
• Maintain accurate, organized, and up-to-date files, records, and documentation in accordance with company procedures and confidentiality requirements
• Order and manage promotional items, gifts, business cards, office supplies and related material to support business needs and events
• Back-up for other executive assistants as needed
  

Qualifications

• Associate's degree in related discipline and 6 years' experience; or
  • 8 years of relevant work experience; or
  • Bachelor's degree in related discipline and 4 years' experience
• Excellent written and oral communication skills
• Excellent computer skills with experience in Microsoft Office
• Ability to complete a large number of varied tasks expeditiously
• Demonstrated excellence in organization, coordination and confidentiality
• Must be able to multi-task and prioritize workload
• Demonstrated experience and success with basic data analysis
• Demonstrated experience and success with project management
  

Conditions of Employment

This position is subject to meeting U.S. export compliance and/or U.S. Government contracting citizenship eligibility requirements.

Parker Hannifin

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century, we've enabled engineering breakthroughs that make energy cleaner, transportation safer, medical treatments more effective, and manufacturing more efficient.

With empowered team members in more than 40 countries, Parker serves customers across aerospace & defense, energy, HVAC & refrigeration, in-plant & industrial equipment, off-highway and transportation.

Our scale is global, but our purpose is personal. We enable breakthroughs that improve lives, strengthen communities and create a brighter future.

Our Purpose - Enabling Engineering Breakthroughs that Lead to a Better Tomorrow - comes to life through our people-first culture where teamwork drives performance, inclusion fuels innovation and growth is encouraged. This environment fosters collaboration and empowers team members from engineering and manufacturing to finance, supply chain, human resources, information technology and beyond.

By combining deep expertise with an entrepreneurial spirit, we help customers succeed in markets that demand performance, reliability, and sustainability.

As we look to the future, Parker is advancing initiatives in energy efficiency and sustainability while developing the next generation of talent and leaders to engineer a better tomorrow.

Equal Employment Opportunity

Parker is an Equal Opportunity and  Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.
("Minority / Female / Disability / Veteran / VEVRAA Federal Contractor")

Employees & Job Applicants | U.S. Equal Employment Opportunity Commission

Drug Tests

Drug-Free Workplace

In accordance with Parker's policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.