Executive Admin

Hedy Holmes Staffing; Stockton (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Hedy Holmes Staffing is seeking an Executive Admin in Stockton, CA to provide high-level administrative support, focus on calendar management, meeting coordination, and daily operations assistance. Pay rate is $25.00–$30.00 per hour.

Responsibilities include managing complex calendars for multiple executives, coordinating meetings, preparing agendas, and handling confidential information with discretion. Strong organizational, communication, and multitasking skills are essential for success in

Qualifications

• Experience as Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency with calendar tools such as Microsoft Outlook or Google Calendar.
• Familiarity with Microsoft Office Suite and Google Workspace.
• Strong organizational and time-management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and handle confidential information with integrity.

Responsibilities

• Manage complex calendars for multiple executives or departments, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and confirm internal and external meetings, ensuring required materials and resources are available.
• Serve as the primary contact for scheduling requests and calendar conflicts.
• Provide general administrative support, including answering phones, preparing correspondence, filing documents, and entering data.
• Prepare agendas and meeting materials, record minutes, and track follow-up items.
• Monitor deadlines and prioritize tasks to support smooth workflow and timely completion of assignments.
• Assist with planning and coordinating events, trainings, and meetings.
• Handle sensitive and confidential information with discretion.
• Collaborate with cross-functional teams to support departmental and organizational goals.

Skills

Calendar management

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Independent work

Confidential information handling

Tools

Microsoft Outlook

Google Calendar

Microsoft Office Suite

Google Workspace

Job description

Position: Executive Admin

Pay Rate: $25.00–$30.00 per hour

Location: Stockton, CA

Job Summary

The Executive Admin provides high-level administrative support to help ensure the efficient operation of the office. This role requires strong organizational skills, professionalism, and attention to detail, with an emphasis on calendar management, meeting coordination, and support for daily operations.

Duties and Responsibilities

• Manage complex calendars for multiple executives or departments, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and confirm internal and external meetings, ensuring required materials and resources are available.
• Serve as the primary contact for scheduling requests and calendar conflicts.
• Provide general administrative support, including answering phones, preparing correspondence, filing documents, and entering data.
• Prepare agendas and meeting materials, record minutes, and track follow-up items.
• Monitor deadlines and prioritize tasks to support smooth workflow and timely completion of assignments.
• Assist with planning and coordinating events, trainings, and meetings.
• Handle sensitive and confidential information with discretion.
• Collaborate with cross-functional teams to support departmental and organizational goals.

Qualifications

• Experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Proficiency with calendar tools such as Microsoft Outlook or Google Calendar.
• Familiarity with Microsoft Office Suite and Google Workspace.
• Strong organizational and time-management skills, with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and handle confidential information with integrity.