Executive Admin

Integrity; Scottsdale (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) Retirement Plan

Paid Holidays

PTO

Community Service PTO

FSA/HSA

Life Insurance

Short-Term and Long-Term Disability

Job summary

Integrity is seeking an Executive Admin/Relationship Manager to assist executives with calendaring, meeting arrangements, and file organization. Candidates should have strong Word and Outlook skills and be self-motivated.

This full-time role requires a professional who can manage travel arrangements, document formatting, and other administrative tasks while ensuring executives remain productive.

The position offers benefits such as medical, 401(k), and PTO.

Qualifications

• 5+ years of relevant work experience.
• Strong interpersonal and team-oriented skills.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Proactive calendaring within multiple time zones.
• Heavy travel arrangements and confirming itineraries for multiple parties.
• Drafting reports, agendas, and memos.
• Document formatting and proof reading.

Skills

Intermediate to advanced Word skills

Intermediate to advanced Outlook skills

Strong verbal skills

Strong writing skills

Interpersonal skills

Team-oriented skills

Positive attitude

Self-motivated

Ability to thrive in fast-paced environments

Job description

The Quantum Group®, an Integrity company, provides marketing, distribution, training, and support services for annuity and insurance products offered through licensed insurance carriers to financial professionals.

Scottsdale, AZ

Job Summary

The Executive Admin/Relationship Manager includes assisting the executives with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant.

Primary Responsibilities

• Proactive calendaring within multiple time zones
• Heavy travel arrangements and confirming itineraries for multiple parties
• Assisting / drafting reports, agendas and/or memos
• Document formatting, editing and/or proof reading
• Digital recordkeeping and file organization
• Receipt/reimbursement management
• Catering arrangements and conference room preparation and cleanup
• Visitor managementEvent coordination as required
• Call screening
• Any other duties as needed - we are in need of a motivated, can-do applicant

Desired Skills And Experience

• 5+ years of relevant work experience
• Strong verbal and writing skills required
• Strong interpersonal and team-oriented skills; good relationship builder
• Positive attitude, professional, self-motivated; “can-do” approach to assignments
• Ability to thrive in a very fast-paced, demanding environment
• Ability to jump right in and start making a contribution while learning along the way

Benefits Available

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• PTO
• Community Service PTO
• FSA/HSA
• Life Insurance
• Short-Term and Long-Term Disability

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.