Executive Assistant

Merceradvisors; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Company-Paid Life & AD&D Insurance

Short-Term and Long-Term Disability Insurance

Generous paid time off and holidays

401(k) Retirement Plan

Health Savings Account (HSA)

Job summary

Mercer Advisors is seeking an Executive Assistant in the United States to provide high-level administrative support to senior executives. This role is crucial for ensuring efficient operations, requiring a proactive professional with excellent organizational skills and the ability to manage complex tasks.

The ideal candidate should have 3–5+ years of experience supporting C-suite executives, excellent communication, and proficiency in Microsoft Office. The position offers a competitive salary range between $70,000 and $90,000 and a comprehensive benefits package.

Qualifications

• 3–5+ years of experience as an Executive Assistant or in senior administrative support.
• Ability to manage complex prioritization and maintain confidentiality.
• Strong interpersonal skills and professionalism.

Responsibilities

• Provide high-level administrative support to multiple executives.
• Manage executive calendars and coordinate travel arrangements.
• Prepare and organize reports and materials for decision-making.

Skills

Executive support experience

Communication skills

Calendar management

Event planning

Microsoft Office proficiency

Detail-oriented

Education

High school diploma

Associate’s degree or Bachelor’s degree preferred

Job description

Job Summary

The Executive Assistant is a strategic, highly organized, and proactive professional who provides high‑level administrative and operational support to senior executives in a fast‑growing business. This role serves as a trusted partner to executive leadership and cross‑functional teams, enabling efficiency, anticipating needs, and ensuring seamless day‑to‑day operations of the corporate hub. The Executive Assistant exercises sound judgment, maintains strict confidentiality, and operates with a high degree of autonomy in a dynamic environment.

Essential Job Functions

• Provide comprehensive, high‑level administrative support to multiple executives and senior leaders
• Proactively manage complex and frequently changing executive calendars, schedule meetings, and coordinate domestic travel arrangements
• Serve as a key point of contact and trusted liaison between executives, internal teams, external partners, and clients, ensuring timely, professional, and service‑oriented communication
• Anticipate executive needs, prioritize requests, and independently resolve issues while escalating risks or delays as appropriate
• Maintain accuracy and integrity of internal systems, records, reports, and executive documentation
• Manage sensitive and confidential information with the highest level of discretion
• Screen, prioritize, and respond to incoming meeting requests on behalf of executives
• Prepare, organize, and track reports, presentations, data, and materials to support executive decision‑making
• Coordinate and execute internal and external meetings and events as needed, including logistics, materials distribution, and follow‑up on action items
• Plan, organize, and support corporate and executive‑sponsored events, ensuring alignment with business objectives
• Uphold and enhance office procedures, processes, and best practices to improve efficiency
• Lead or support special projects and initiatives as assigned, often across multiple teams and stakeholders

Knowledge, Skills, and Abilities

• 3–5+ years of experience in an Executive Assistant or senior administrative support role, preferably supporting C‑suite or senior leadership
• Demonstrated ability to operate as a trusted partner to executives, exercising sound judgment and professionalism
• Highly organized, detail‑oriented, and results‑driven with exceptional ability to manage competing priorities
• Strong interpersonal skills with the ability to build relationships and communicate effectively at all levels of the organization
• Excellent written and verbal communication skills
• Proven ability to plan, prioritize, and manage a diverse and high‑volume workload in a fast‑paced, deadline‑driven environment
• Experience managing complex calendars, travel, and logistics for senior executives
• Demonstrated experience planning and executing corporate and executive‑level events
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Proven discretion and integrity in handling sensitive and confidential information
• Ability to work independently, take initiative, and collaborate effectively across teams
• High school diploma required; associate’s or bachelor’s degree preferred
• Highly organized and detail‑oriented

Base Pay Range

$70,000 – $90,000 USD.

Work Schedule

This professional role requires availability Monday through Friday, 8:00 AM – 5:00 PM.

Working Conditions

Professional office environment, daytime hours, working inside, standing, and sitting, will be assigned to a workstation, no heavy lifting over 20 lbs.

Benefits

Mercer Advisors offers a competitive and robust benefit package to our employees. Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following:

• Company‑Paid Basic Life & AD&D Insurance
• Company‑Paid Short‑Term and Long‑Term Disability Insurance
• Supplemental Life & AD&D; Short‑Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
• Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co‑Pay medical plan.
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans
• Vision Insurance Plan
• Dependent Care Savings Account for child and dependent care.
• 14 Company‑Paid Holidays including a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company‑paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Adoption Assistance Reimbursement Program
• Company‑Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after‑tax option
• Pet Insurance
• Personalized financial planning and guidance from Mercer Advisors professionals, offered at preferred employee pricing

Mercer Advisors is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Mercer Advisors participates in E‑Verify and complies with federal employment eligibility verification requirements.