Office and Administrative Specialist - Intermediate

Minnesota State University, Mankato; Saint Paul (MN); On-site; USD 44,000 - 58,000; Full time

Job summary

State Auditor in Saint Paul is seeking an Office and Administrative Specialist - Intermediate to format Microsoft Word, Excel, and Adobe Acrobat documents for audit reports and to support division staff.

The role emphasizes accessibility formatting, report production, and day-to-day administrative duties within the Payroll Processing Unit. Strong English and customer service skills are essential.

Qualifications

• Strong business English for composing and editing correspondence.
• Ability to recompute tables and charts for accuracy.
• Clear English communication with diverse individuals.
• Customer service skills for prompt, courteous assistance.
• Word processing formatting expertise.
• Familiarity with Word formatting tools.
• Excel formatting basics and data presentation.
• Accessibility formatting in Word, Excel, and Acrobat.

Responsibilities

• Review and format technical accounting and audit reports for clarity and accessibility.
• Provide administrative production and cataloging of Audit Division publications.
• Carry out daily administrative tasks and support the division and office staff.

Skills

Business English

English communication

Table recomputation

Customer service

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

• Telework Eligible: No

Working Title: Office and Administrative Specialist - Intermediate

Job Class: Office and Administrative Specialist - Intermediate

Agency: State Auditor

• Job ID: 96821
• Location: St. Paul
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/04/2026
• Closing Date: 09/24/2026
• Hiring Agency/Seniority Unit: State Auditor / State Auditor-AFSCME
• Division/Unit: Payroll Processing Unit / Audit Practice
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: St. Paul
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well‑being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The position responsibilities include the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist – Intermediate has primary responsibility for:

• Reviewing and formatting of technical accounting and audit reports and templates for clarity and consistency and according to the Audit Practice Division’s formatting design, including assisting the Office in implementing accessibility standards.
• Handling the administrative production of reports, distribution of reports, and maintaining a system of cataloging Audit Division publications.
• Perform daily administrative functions and provide administrative support for the ongoing work of the Division and the Office.

Minimum Qualifications

• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.
• Ability to recompute tables and charts in reports to ensure accuracy in amounts presented.
• English speaking skills sufficient to communicate effectively with a wide variety of individuals.
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Skills in Microsoft Word sufficient to draft letters, memos, and reports.
• Knowledge of Microsoft Word formatting tools.
• Skills in Microsoft Excel sufficient to use basic formatting tools.
• Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat.

Preferred Qualifications

• Two or more years of experience in office communications (2 years of post-secondary education is equivalent to 1 year of experience in office communications).
• Two or more years of experience working in an auditing and/or finance setting.

Physical Requirements

• Ability to work in a seated or standing position for extended periods of time.
• Ability to use a keyboard for extended periods of time which may include repetitive motion.

Additional Requirements

• Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver’s history check prior to appointment.
• Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g. H1B status).

About State Auditor

The Office of the State Auditor serves Minnesotans by protecting local decisions close to home. The OSA provides support and analysis to local entities so they can make decisions for their communities based on facts. At the OSA we pride ourselves on our supportive work environment for our staff.

Working together to improve the state we love.

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax‑free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well‑being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well‑being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.