Exec Asst

Optum; Minnetonka (MN); On-site; USD 47,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits package

Equity stock purchase

401k contribution

Incentive & recognition programs

Job summary

Optum Technology seeks an experienced Executive Assistant to directly support the Vice President, CTO and Vice President, CIO in a fast-paced technology environment. This Minnesota-based, office-focused role requires strong strategic partnership, calendar management across time zones, and a proactive approach to executive enablement.

You will coordinate domestic and international travel, prepare executive communications, and lead leadership meetings while maintaining discretion and

Qualifications

• High school diploma or equivalent; additional experience accepted.
• 5+ years of progressively responsible administrative support at executive level.
• Ability to anticipate needs, exercise sound judgment, and handle confidential information.
• Experience supporting multiple senior leaders and complex calendars.

Responsibilities

• Serve as trusted strategic partner to executive leadership; prioritize requests and protect time.
• Provide high‑level administrative support to Vice Presidents, CTO and CIO.
• Anticipate needs, resolve conflicts, and develop solutions with minimal direction.
• Manage complex calendars across domestic and international time zones.
• Coordinate travel, itineraries, accommodations, and meetings abroad.
• Plan in‑person and virtual meetings, workshops, and leadership events.
• Support leadership and employee engagement activities to strengthen visibility.
• Draft and edit executive communications, presentations, and reports.
• Prepare and audit expense reports; support invoice processing and financial workflows.
• Maintain organized digital documents using Microsoft 365 and related tools.
• Protect sensitive information with discretion and professionalism.
• Build relationships with senior leaders, partners, and staff; collaborate for continuity.

Skills

Executive partnership

Discretion & judgment

Independent work

Strategic prioritization

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Concur

Ariba

AMEX Global Travel

SharePoint

Copilot / AI tools

OneNote

Job description

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care's most complex challenges. Your contributions here have the potential to change lives. Ready to build the next breakthrough? Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

Join Optum Technology supporting UnitedHealthcare Technology leadership as an Executive Assistant. In this highly visible role, you will serve as a trusted strategic and administrative partner directly supporting the Vice President, CTO and Vice President, CIO.

You will operate in a fast-paced, high-volume environment where priorities frequently shift. The successful candidate will bring solid executive judgment, initiative, discretion, and the ability to anticipate needs, independently resolve routine issues, and protect executive time.

In addition to managing complex calendars, travel, executive communications, and leadership meetings, you will help strengthen executive visibility, team connection, and the employee experience. As an operational anchor across both leadership portfolios, you will enable the executives to remain focused on critical technology initiatives, strategic alignment, and operational excellence across the enterprise.

This is a Minnesota-based, office-focused position with flexibility based on business and personal needs. Regular onsite presence is important to support executive leadership, in-person meetings, leadership events, and local team activities.

Primary Responsibilities

• Serve as a trusted strategic partner to executive leadership, using sound business judgment to prioritize requests, protect executive time, resolve routine issues, and determine when matters require executive involvement
• Provide direct, high-level administrative support to the Vice President, CTO and Vice President, CIO within a fast-paced technology organization
• Anticipate executive needs, identify potential conflicts or operational issues, and proactively develop solutions with minimal direction
• Manage complex, fluid executive calendars across multiple domestic and international time zones, balancing competing priorities and proactively resolving scheduling conflicts
• Coordinate domestic and international executive travel, including flight arrangements, detailed itineraries, accommodations, ground transportation, meetings abroad, and last-minute changes
• Plan and coordinate in-person and virtual executive meetings, leadership sessions, workshops, and events, including agendas, materials, room and technology setup, and follow-up activities
• Support leadership and employee-engagement activities that strengthen team connection, executive visibility, and the employee experience
• Prepare, submit, audit, and reconcile executive expense reports and support invoice processing and other administrative financial workflows
• Draft, proofread, format, and edit executive-ready presentations, correspondence, communications, spreadsheets, and business documentation
• Maintain organized, accessible digital documents and information using Microsoft 365 and other enterprise collaboration tools
• Handle sensitive and confidential business information with discretion, professionalism, and sound judgment
• Build effective relationships with senior leaders, business partners, employees, administrative colleagues, and external stakeholders
• Collaborate with peer administrative professionals to provide operational continuity, backup coverage, shared best practices, and onboarding support

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• High school diploma, GED, or equivalent work experience
• 5+ years of progressively responsible administrative support experience, including direct support to Vice Presidents, senior executives, or C-suite leaders
• Experience supporting multiple senior leaders, including complex calendar management, executive meetings, and domestic and international travelDemonstrated ability to operate as a strategic partner to executive leadership, anticipate needs, manage competing priorities, exercise sound judgment, and work independently with limited direction
• Experience managing executive expenses and using corporate travel and expense systems such as Concur, Ariba, or AMEX Global Travel
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Proven solid written and verbal communication skills with demonstrated discretion when handling sensitive or confidential information

Preferred Qualifications

• Experience supporting technology, healthcare, or other large-enterprise leadership
• Experience supporting multiple executives within a centralized or shared administrative model
• Experience with Microsoft Copilot, enterprise-approved AI or automation tools, SharePoint, OneNote, or similar digital productivity tools
• Experience supporting executive events, employee-engagement activities, or administrative-team onboarding and mentoring

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as:

• a comprehensive benefits package
• incentive and recognition programs
• equity stock purchase
• 401k contribution (all benefits are subject to eligibility requirements)

No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.