Executive Assistant, GP Product & Experience, Minnetonka, MN

UnitedHealth Group; Minnetonka (MN); Hybrid; USD 47,000 - 83,000; Full time

Benefits offered by this job

Comprehensive benefits

Stock purchase plan

401k plan

Incentive programs

Job summary

UnitedHealth Group's UnitedHealthcare is seeking an Executive Assistant to support the Product Leadership team in Minnetonka, MN. Hybrid schedule: four days onsite, one day offsite per week.

The role demands excellent judgment, discretion, and the ability to anticipate needs in a fast-paced enterprise environment. You will manage calendars, travel, meetings, and communications, partner with Medicare & Retirement leadership, and prepare materials for executive engagements.

Qualifications

• 5+ years of executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred).
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and related collaboration tools.

Responsibilities

• Provide primary executive support to the Product Leadership Team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support.
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the Product Leadership Team's priorities to independently triage requests.
• Coordinate with the Medicare & Retirement leadership team and other executive assistants across the enterprise.
• Prepare materials for executive meetings, board interactions, and external engagements.
• Ensure meeting logistics, technology, and resources are prepared for in-person, hybrid, and virtual meetings.
• Attend meetings, capture notes, track decisions and actions, and follow up leveraging AI tools.
• Prepare presentations, correspondence, reports, and briefing materials.

Skills

Executive support

Calendar management

Travel coordination

Tools

Microsoft Outlook

Excel

PowerPoint

Word

SharePoint

Copilot / AI tools

Job description

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

UnitedHealthcare (UHC) is seeking a highly capable Executive Assistant to support the Product Leadership team in a fast-paced, highly visible enterprise environment. This role is critical to the effectiveness of the team, requiring exceptional judgment, discretion, confidentiality, and the ability to anticipate needs in a dynamic enterprise setting.

The Executive Assistant serves as a trusted partner to the three-person Product Leadership team, enabling seamless operations, optimizing time and priorities, and facilitating effective communication and coordination across enterprise teams. The ideal candidate brings strong executive presence, advanced organizational skills, and the ability to operate with confidence at the most senior levels of the organization.

This role is based in the Minnetonka, MN office with flexibility to work a hybrid schedule, which is defined as four days onsite, and one day offsite per week.

Primary Responsibilities:

• Provide primary executive support to the Product Leadership Team, including comprehensive calendar management, meeting coordination, travel arrangements, expense management, and day-to-day operational support
• Proactively anticipate needs and remove obstacles by leveraging a deep understanding of the Product Leadership Team's priorities and context to independently triage requests and accelerate effective decision-making
• Serve as a key partner to the Medicare & Retirement leadership team, coordinating closely with other executive assistants across the enterprise
• Ensure the Product Leadership Team is prepared for meetings by anticipating needs, assembling decision-ready materials, and capturing key decisions and follow-ups to drive timely completion
• Handle sensitive, confidential, and time critical information with the utmost discretion, professionalism, and adherence to internal policies and procedures
• Prepare, coordinate, and distribute materials for executive meetings, board level interactions, and external engagements
• Ensure all meeting logistics, technology, and resources are fully prepared and functioning for in person, hybrid, and virtual meetings
• Act as a gatekeeper and liaison for the Product Leadership Team's office, triaging requests, exercising sound judgment, and independently determining appropriate action
• Attend meetings as requested; capture notes, track decisions and action items, and follow up to ensure timely completion leveraging AI tools and resources such as Microsoft Copilot
• Prepare presentations, correspondence, reports, briefing materials, and executive communications using Microsoft Office tools
• Support enterprise initiatives and special projects, providing administrative and coordination support across business priorities
• Ensure flawless execution of executive travel, expense management, and logistics, enabling a seamless experience for the Product Leadership Team
• Manage executive approvals and workflows (e.g., travel, expenses, agreements, procurement tools) with speed, accuracy, and discretion
• Coordinate with facilities, IT, and enterprise partners to support office needs, onboarding, and operational requirements as needed
• Support leadership meetings, offsites, and special projects requiring administrative coordination and follow-through
• Greet and support visiting executives, enterprise leaders, and external partners with professionalism and confidence

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• 5+ years of experience providing executive level administrative support to senior leaders (VPs and above) within a large, complex organization (Fortune 500 preferred)
• Experience coordinating complex calendars, executive travel, leadership meetings, and enterprise initiatives
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and related collaboration tools
• Demonstrated experience anticipating executive needs, managing ambiguity, and exercising sound judgment independently
• Proven experience handling highly confidential information with discretion, tact, and professionalism
• Solid executive presence and emotional intelligence with the ability to represent the office and interact confidently, professionally, and effectively with senior executives, internal partners, and external stakeholders
• Resides within reasonable commuting distance to Minnetonka, MN office; willing and able to work onsite in Minnetonka office four (4) days per week.

Preferred Qualifications:

• Experience supporting senior leaders or enterprise growth, strategy, or commercial leaders
• Experience coordinating office moves including hardware and software requisitions, asset management, travel arrangements, new hire onboarding and other office management responsibilities
• Willing and able to travel 10% +/- depending on business need
• SharePoint experience and comfort managing executive level content repositories
• Experience leveraging AI tools (e.g., Copilot) to enhance productivity and executive support effectiveness
• Exceptional organizational skills with experience managing multiple, competing priorities simultaneously

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you’ll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 to $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and help make the health system work better for everyone. Together, we are shaping the future of healthcare by harnessing technology and innovation to make care simpler to navigate, more affordable and more connected for the people we serve. We are committed to creating an inclusive workplace where everyone feels welcomed, valued, heard and respected, empowering people to bring their authentic selves to work and strengthening our collective impact through diverse talents, backgrounds, experiences and perspectives.

UnitedHealth Group and its affiliated brands are an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group and its affiliated brands are a drug-free workplace. Candidates are required to pass a drug test before beginning employment.