Exec Assistant VP Advancement and VP Mission Integration

University of Detroit Mercy; Detroit (MI); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical plans

Vision plan

Life and AD&D insurance

Retirement plan

Job summary

University of Detroit Mercy seeks an Executive Assistant to the Vice President for Advancement and the Vice President for Mission Integration. You will provide comprehensive administrative support to senior leaders, manage calendars, prepare documents, and assist with budgets and event coordination.

The role requires experience supporting C-Suite executives, strong Excel and PowerPoint skills, confidentiality, and professional communication.

Qualifications

• Two to five years of experience, preferably in C-Suite.
• Experience with budgets and providing reports in Excel and related software.
• Advanced MS Office skills including high-impact PowerPoint presentations.
• Ability to communicate professionally in person, by phone, and in writing.
• Excellent proofreading, planning and organizational skills.
• Ability to handle confidential information with discretion and diplomacy.

Responsibilities

• Provide administrative support to the Vice Presidents of University Advancement and Mission Integration.
• Process expense reports and P-card expenditures.
• Prepare letters, reports, and forms; manage calendars and scheduling for events.
• Reconcile budgets, process invoices, and work with Banner.
• Coordinate cultivation and Mission Integration events, registrations, venues, and catering.
• Assist with board engagement and high-level document preparation.

Skills

Administrative experience

Budget reporting

Microsoft Office

PowerPoint

Communication

Proofreading

Planning & organization

Confidentiality

Team player

Multi-tasking

People skills

Tools

Microsoft Excel

Banner

Job description

Exec Assistant VP Advancement and VP Mission Integration

#26-1083

Job Description

Position Classification

FT Admin

Position Summary

Administrative support for University Advancement and Mission Integration.

Essential Duties and Responsibilities

• Expense report process and submission
• P-card expenditures
• Support cultivation events, prep and registration
• Support Mission Formation events, prep, and registration.
• Inventory and maintenance of department office supplies.
• Compose administrative letters, reports, forms and other documents.
• Business Manager for both UA and MI: Reconcile and track UA and OMI budgets, process invoices for payment, work within Banner.
• Event Coordination.
• The Position plays a key role in supporting the Vice President of University Advancement and the Vice President for Mission Integration in the preparation of high-level documents, record keeping, and in engagement with the Board of Trustees and UDM’s Religious Sponsors.

Minimum Qualifications

Employment -

Two years to five years, preferably in C-Suite (Equivalent combination of education and employment).

Preferred Qualifications

Knowledge, Skills, and Abilities

• Demonstrates extensive high-level administrative experience supporting senior level leaders
• Experience with budgets and providing reports within Excel and other related spreadsheet / budget software
• Advanced computer skills in Microsoft Office, including high-impact PowerPoint presentations
• Ability to communicate professionally and effectively in person, by phone and in writing
• Exemplary proofreading skills
• Exceptional planning and organizational skills
• Demonstrates ability to handle sensitive issues and maintain confidentiality
• Demonstrates excellent ability as team player with a high level of professionalism, flexibility, discretion, judgment, diplomacy, tact and k ind
• Exceptional ability to multi-task and adapt to changing priorities while still meeting deadlines.
• Excellent people skills with demonstrated ability to work well with all levels of staff, alumni, external organizations and groups.
• Program Coordinator for Mission Integration: planning and maintaining calendar of events and proactively coordinating venue, speakers, catering, invites, event set-up and consistent follow up to ensure a successful event. Collaborate with University Ministry, Representatives of Community Engagement, Solidarity and Belonging; and Marketing & Communications to ensure effective visibility.
• Knowledgably about either Jesuit or Mercy Education Tradition (it is important that applicants demonstrate knowledge of the Mission of the University).

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Regular exposure to favorable conditions such as those found in a normal office.

Licenses/Certifications

Anticipated Schedule

Monday to Friday 8.30 AM to 5.00 PM (This position will NOT be HYBRID, i.e., no remote options).

Benefits Summary

At the University of Detroit Mercy we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following:

Medical

• Three health plans to choose from with a large national provider network
• Option to purchase additional dental plan through Sun Life
• Dental Care is available at the School of Dentistry to the employee, the employee's spouse or legally domiciled adult and dependents (dependents shall be as defined for Internal Revenue Service purposes).
• The fee for such services shall be waived for the employee, the employee's spouse or legally domiciled adult and dependents, up to a cap of $3,000 per individual per calendar year. Beyond the $3,000 cap amount, employees will be responsible to pay 25% of any remaining fees for the balance of that year.

Vision

• Option to purchase additional vision plan through Heritage
• Vision benefits available at Detroit Mercy Eye Institute
  • $35 Comprehensive Eye Exam
  • Contact Lens Exam starting at $7o
  • 50% off Optical Frames
  • 25% off Sun Frames
  • 30% off Prescription Lenses
  • 20% off Prescription Contact Lenses
  • *Cannot be combined with insurance*

Employee Assistance Program

• Provided to everyone in your household

Life and AD&D

• One times base salary up to a hundred thousand dollars

Retirement Plan

• Employees have a choice of the following: Employees who contribute 3% shall receive an Employer contribution of 6%, and employees who contribute 4% in the plan shall receive an Employer contribution of 8%.

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affiliated Employer with a diverse student body and welcomes persons of all backgrounds.

Pay Range

Commensurate with experience

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