Events Specialist: Virtual & In-Person Coordination

Lwv PA; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Job summary

The League of Women Voters United States is seeking a Specialist, Events to support the planning and execution of virtual and in-person events. The role provides operational, logistical, and administrative support across the Events team, delivering exceptional customer service to internal stakeholders and external partners.

Responsibilities include coordinating virtual events, managing registrations, and assisting with contracts, invoices, and vendor payments, while ensuring events meet LWVUS

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• 1–3 years of professional experience in event coordination or related field.
• Experience supporting virtual meetings, webinars, or online events.
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and administrative skills with attention to detail.

Responsibilities

• Coordinate scheduling and setup of webinars, virtual meetings, and online events using Teams, Zoom, and other platforms.
• Maintain event details and registrations in organizational systems and calendars.
• Schedule and facilitate speaker and staff rehearsals.
• Provide technical support before, during, and after virtual events.
• Monitor operations in real time and troubleshoot issues.
• Share event recordings and post-event materials with stakeholders.
• Support logistical planning and execution of virtual and in-person events.
• Assist with event registration management, room block management, attendee communications, and participant support.
• Maintain accurate event documentation and records.
• Coordinate contracts, invoices, expense tracking, and vendor payments.

Skills

Event coordination

Vendor management

Customer service

Multitasking

Project management

Education

Bachelor's degree or equivalent

Tools

Cvent

Microsoft Teams

Zoom

Microsoft Office

Job description

The League of Women Voters United States is seeking a Specialist, Events to support the planning and execution of virtual and in-person events. The role provides operational, logistical, and administrative support across the Events team, delivering exceptional customer service to internal stakeholders and external partners.

Responsibilities include coordinating virtual events, managing registrations, and assisting with contracts, invoices, and vendor payments, while ensuring events meet LWVUS