Events Space and Meeting Room Coordinator

High Plains Library District; Greeley (CO); On-site; USD 74,328,000 - 100,547,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Short-Term Disability

Long-Term Disability

401(a) Defined Contribution Retirement

457 Deferred Compensation Plan

Flexible Spending Accounts

Tuition Reimbursement

Job summary

High Plains Library District in Greeley, CO seeks an Events Space and Meeting Room Coordinator to support externally booked room reservations at the LINC Library Innovation Center. The role requires handling logistics, providing technology assistance, and hosting community events.

Responsibilities include event scheduling, guest liaison, and coordinating with cleaning staff. Strong customer service and bilingual (Spanish/English) abilities are preferred; a Bachelor’s Degree and two years’

Qualifications

• Bachelor’s Degree required.
• Minimum of two years’ experience in a similar position.
• Fluent in Spanish and English preferred.

Responsibilities

• Support externally booked room reservations at LINC Library Innovation Center.
• Coordinate with customers and guests before, during, and after events.
• Set up and operate audiovisual equipment and assist patrons with technology.
• Assist patrons with library materials, catalogs, databases, and internet navigation.
• Perform circulation tasks including checking out/renewing materials and managing holds.
• Establish and maintain partnerships with local organizations and community leaders.
• Assist with other internal and external requests as needed.

Skills

Event coordination

Customer service

Technology setup

Patron assistance

Teamwork

Education

Bachelor’s Degree

Two years’ experience in similar position

Tools

Audiovisual equipment

Job description

Events Space and Meeting Room Coordinator

Full-time Regular Library Innovation Center, Greeley, CO, US

Salary Range: $25.94 To $35.09 Hourly

Events Space and Meeting Room Coordinator

Pay Grade: 52 Compensation/Benefits: $25.94 - $35.09/ hr ; Full-time benefits FLSA Classification : Non-Exempt Hours: 40 hrs / wk Full Time; Some days, evenings, and weekends Location: LINC Library Innovation Center, Greeley, CO 80631

Department: Branch Services Supervisor: Library Manager Supervises: None Deadline for Application: October 12, 2026

Role:

The Events Space and Meeting Room Coordinator supports externally booked room reservations at LINC Library Innovation Center. This service-oriented position works directly with external customers, helping with room reservation services, liaising with and helping guide those who want to use the LINC events space. This role executes logistics, facilitates technology and audio/visual services, and acts as a host for community customers during their events.

Major Duties and Responsibilities:

40% - EVENT MANAGEMENT - Assists with scheduling external customer meetings and events. Serves as event liaison before, during, and after events. Serves as point of contact for customers. Responsible for oversight of Events Space outside normal business hours. Cordially and professionally greets guests, anticipates needs, and helps to ensure patron satisfaction. Facilitates room clean up, helps reset furniture to original floorplan, and coordinates with cleaning staff to ensure room is ready for future use. (Essential)

15% - CUSTOMER SERVICE - Provides excellent, responsive customer service via telephone, email, and in-person communication. Acts and responds in a consistent, timely manner with every customer. Assists both internal and external customers with online reservations. Communicates regularly with stakeholders regarding daily events. Builds and maintains strong interpersonal relationships with people outside the organization, representing the organization to customers, the public, government, and other external sources. Identifies issues and evaluates options to resolve problems. Creates positive experiences for customers by effectively and efficiently performing job tasks; presents a positive image of the library while performing duties. (Essential)

15% - TECHNOLOGY ASSISTANCE - Assists patrons with online reservations. Sets up and operates Audiovisual equipment in Event Spaces and Meeting Rooms. Responsible for teaching patrons and staff how to use technology and equipment in the Events Space and other meeting rooms. Supports technology requests and can troubleshoot technology problems. Submits Information Technology workorders as needed. (Essential)

10% - PATRON ASSISTANCE – Serves as the first point of contact for patrons in assistance with using library materials and information, guiding them in searching the catalog and stacks, accessing databases, and navigating the Internet; and passes the patron on to a Librarian for further assistance beyond the efforts required of a reference interview. (Essential)

10% - CIRCULATION – Checks out and renews materials; Assists patrons with self-checkout and checking in materials; issues and updates library cards; and follows procedures and collects money for fines and over‑dues; processes holds; checks in materials and sorts and routes the materials to their proper location in order to assist patrons with borrowing of materials. (Essential)

5% - COMMUNITY OUTREACH AND PARTNERSHIP BUILDING - Establishes and maintains relationships with local organizations, schools, businesses, and community leaders to foster partnerships and collaborations. Functions as a liaison between the library and community groups to identify needs and opportunities for events. (Essential)

5% - OTHER DUTIES AS ASSIGNED - Assists with other internal and external requests and inquiries; assists Supervisor in order to ensure the smooth operation of the department (Non‑essentials

Education:

Bachelor’s Degree

Experience:

Minimum of two years’ experience in similar position

Fluent in Spanish and English (preferred)

Or any combination of education and experience which provides the success factors.

District Success Factors:

• Focuses on the customer.
• Initiative
• Contributes to a positive work environment.
• Strategic thinking
• Takes pride in the workplace.
• Emotionally intelligent
• Tactful
• Knowledge of public library operations
• Creativity

Job Success Factors:

• Knowledge of public library goals, policies, and services
• Knowledge of library technology
• Skill in customer relations including dealing with difficult patrons and volatile situations.
• Skill in oral and written communication
• Skill in Windows, Word, Internet Explorer, Excel, and Outlook
• Able to align strategy with people, processes, and systems.
• Able to analyze issues and make informed recommendations.
• Able to operate various office equipment including copiers.
• Able to use good judgment.
• Able to work in teams.
• Able to work with confidential information.
• Able to anticipate needs.

Physical Success Factors:

• Ability to lift 20 lbs.
• Able to bend and stretch to move tables, adjust cords, and open room dividers.

• Medical Insurance
• Vision Insurance
• Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability
• Long-Term Disability
• 401(a) Defined Contribution Retirement Plan
• 457 Deferred Compensation Plan
• Flexible Spending Accounts for transportation, dependent care and medical expenses
• Tuition Reimbursement

This Job Description is not a complete statement of all duties and responsibilities comprising this position.