Events & Resources Coordinator

Chicago state university; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Chicago State University (CSU) is seeking an events professional to coordinate and oversee all aspects of special events for a large academic unit. Under Administrative direction, you will manage communications, scheduling, and on-site implementation, ensuring event success and adherence to university policies.

Responsibilities include screening calls, handling inquiries for Budget Office and Meeting/Events, maintaining records, inventory, and coordinating external and internal guest lists;

Qualifications

• 12 months of experience in event planning, hospitality, or catering in a corporate or non-profit setting.
• or 6 months of vendor management and 6 months of experience in event planning, hospitality, or catering in a corporate or non-profit setting.
• Must be an Illinois resident within 180 days of start date.

Responsibilities

• Coordinate and oversee all aspects of special events for a large academic unit.
• Screen phone calls and visitors; handle routine inquiries.
• Review and respond to emails and mail for Budget Office & Meeting, and Events.
• Manage filing and record-keeping for Budget Office and Meetings/Events.
• Compose and send campus-wide communications.
• Maintain inventory records and conduct periodic checks.
• Manage all office facility requests.
• Assist with planning and coordinating events with external and internal guest lists.
• Assist with on-site event implementation.
• Establish and manage procedures for event communications.
• Assist and maintain financial activities and reporting for department needs.
• Prepare policies, goals, objectives, or procedures.
• Maintain property and equipment for department and university needs.
• Performs other duties as assigned.

Skills

General office practices

Customer service

Curriculum & training design

Oral & written communication

Interpersonal skills

Multi-tasking

Supervision

Computer software proficiency

Independent work & judgment

Job description

Chicago State University (CSU) is seeking an events professional to coordinate and oversee all aspects of special events for a large academic unit. Under Administrative direction, you will manage communications, scheduling, and on-site implementation, ensuring event success and adherence to university policies.

Responsibilities include screening calls, handling inquiries for Budget Office and Meeting/Events, maintaining records, inventory, and coordinating external and internal guest lists;