Events Logistics & Operations Coordinator

CSU; San Diego (CA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Generous Time Off

Retirement benefits

Health coverage

Education support

Campus & community benefits

Job summary

San Diego State University is seeking an organized and detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit on campus in San Diego. This role ensures events are properly staffed, equipped, documented, and coordinated to support public safety operations.

The position requires strong organizational and communication skills and proficiency with Google Workspace, Microsoft Office Suite, and

Qualifications

• Knowledge of standard office procedures and ability to operate in multiple organizational structures.
• Able to understand and communicate clearly in English, both written and spoken.
• Ability to use and learn office support technology and databases.

Responsibilities

• Manage personnel schedules, assignments, overtime records, and staffing adjustments for special events.
• Coordinate with event organizers and campus partners to gather event details and communicate changes.
• Maintain event calendars, rosters, briefing reports, and other documentation for event operations.
• Coordinate preparation, distribution, tracking, and breakdown of equipment and supplies for events.
• Coordinate fueling, cleaning, inspections, and maintenance of Unit vehicles and deploy the Command Vehicle as needed.
• Compile event details, staffing hours, overtime, and billing documentation for accurate invoicing.

Skills

Strong organizational skills

Time management

Attention to detail

Google Workspace

Microsoft Office Suite

Adobe Acrobat/PDF

Scheduling software

Written and verbal communication

Discretion & confidentiality

Public safety environment adaptability

Education

High school diploma or equivalent

Tools

Adobe Acrobat

Job description

San Diego State University is seeking an organized and detail-oriented Special Events Support Coordinator to provide administrative, scheduling, equipment, vehicle, and billing support for the Special Events Unit on campus in San Diego. This role ensures events are properly staffed, equipped, documented, and coordinated to support public safety operations.

The position requires strong organizational and communication skills and proficiency with Google Workspace, Microsoft Office Suite, and