Events Registration Manager - Schaumburg, IL or Appleton, WI

Direct Travel; Schaumburg (IL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Direct Travel seeks a Registration Manager to coordinate attendee communications and manage the overall attendee experience across pre-planning, execution, and post-program responsibilities. The role partners with clients, suppliers, and internal teams to translate client needs into registration requirements and to ensure program success.

The position includes 3 days of remote work and 2 days in office per week, applicable to either location, with responsibilities spanning registration database

Responsibilities

• Understand client/attendee interests, issues, expectations, and priorities
• Manages registration database to maintain data integrity
• Produces and maintains reports and manifests as needed
• Collaborates with Program Manager and internal teams to ensure data aligns with program needs
• On-site attendee experience management if on-site
• Manages hotel room blocks, attrition deadlines, special requests
• Creates timelines for registration tasks in collaboration with the Program Manager
• Ensures quality and on-time delivery of all program deliverables
• Interacts with attendees to answer inquiries and improve attendee experience
• Leads internal registration teams and partners with client, supplier, and internal teams to support program success

Job description

The Registration Manageris responsible for communicating with program attendees and managing the overall success of the attendee experience. This role is critical in supporting multiple elements of pre-planning, execution, and post-program responsibilities while partnering with the internal team. Additionally, the RM collaborates with the client, supplier partners, and internal team members related to each program.

This position is 3 days remote, with 2 days in office per week - this applies to either location.

Client

• Understand client/attendee interests, issues, expectations, and priorities
• Adheres to Creative Group policies regarding appropriate and professional client/attendee interaction
• Participates and consults during client discovery meetings and collaborates with the Program Manager and Web Project Specialist to translate specific client needs into registration requirements
• Actively participates in ongoing client planning calls by contributing to registration discussions

Registration Operations

• Manages registration database to maintain data integrity
• Produces and maintains reports and manifests as needed, with an understanding of how this data affects the program integrity
• Collaborates closely with Program Manager and other internal team members to ensure data is continually aligned with program needs
• Works in partnership with internal departments to manage program deliverables pertaining to Web Project Specialist website build and Travel Services airline ticketing
• Partners with Project/Program Manager to provide personalized print materials based on registration data
• Manages on-site attendee experience if on-site for program execution
• Interacts directly with attendees on program-related inquiries contributing to the overall positive attendee experience
• Acts as main contact for hotel room requirements and manages all aspects of hotel room block including attrition deadlines, special requests, etc.
• Creates timelines for tasks specific to registration in collaboration with the Program Manager
• Ensures quality, synchronicity, and on-time delivery of all program deliverables

Financial Management

• Is able to interpret and manage contract terms related to aspects of the program design (i.e. transportation, attrition, activities, etc.)
• Works in tandem with the Program Manager on budget and scoping management as it pertains to registration
• Reconciles final hotel room invoice and any other suppliers worked with directly
• Understands labor hours as it relates to program profitability

Leadership

• Be a sought-after partner by building trust with clients, attendees, internal team, and external partners
• Leads internal registration teams
• Leads, guides, and consults internal partners on discussions related to registration
• Strives to develop process efficiencies
• Builds strong working relationships with internal and external team members
• Seeks opportunities for growth and development
• May onboard new hires to ensure that standard SOPs are followed
• Seek feedback, absorb, and act in the spirit of continuous personal development
• Gathers, shares, and applies learnings for continuous process improvement
• Can adapt and work successfully with any client, partner, and program