Events & Operations Specialist

University of Illinois at Urbana-Champaign; Champaign (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

The Event Support & Operations Associate at the Research Park’s EnterpriseWorks on the University of Illinois Urbana-Champaign campus ensures events run smoothly by setting up, preparing materials, and providing hands-on support before, during, and after each event.

Duties include furniture setup, AV coordination with IT, catering staging, registration materials, post-event breakdown, inventory, and coordinating with stakeholders to deliver a safe, engaging attendee experience.

Qualifications

• Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.
• One year of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or related field.
• Experience with event budgets and catering is preferred.
• Data tracking and use of Excel and digital forms.

Responsibilities

• Event Day Setup & Preparation: Arrange tables, chairs, displays, etc. according to prescribed floor plans.
• Post Event Support: Break down room setups and return spaces to standard configuration.
• Event Execution: Greet attendees, assist with check in or seating, and maintain space cleanliness.
• General Event Support: Create registration forms, track event registrations, and coordinate with stakeholders.

Skills

Event planning

Detail-oriented

Multi-tasking

Professional communication

Discretion

Education

Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or related field

Tools

WebTools

Excel

Job description

The Event Support & Operations Associate at the Research Park’s EnterpriseWorks on the University of Illinois Urbana-Champaign campus ensures events run smoothly by setting up, preparing materials, and providing hands-on support before, during, and after each event.

Duties include furniture setup, AV coordination with IT, catering staging, registration materials, post-event breakdown, inventory, and coordinating with stakeholders to deliver a safe, engaging attendee experience.