Events Operations Lead - End-to-End Logistics & Vendors

LabCentral; Cambridge (MA); On-site; USD 57,000 - 74,000; Full time

Benefits offered by this job

Medical & Dental

Parental Leave

401K Match

Transit Reimbursement

Cell phone stipend

Education stipend

Wellness reimbursement

Job summary

LabCentral in Cambridge, MA seeks an Events Operations Specialist to own end-to-end event logistics, from planning to day-of execution and post-event wrap-up. The role focuses on coordinating vendors, venues, A/V, and on-site operations, with a strong emphasis on creating thorough run-of-show documents and schedules.

You will manage relationships with partners, oversee virtual setups, and ensure seamless event delivery across formats, including hybrid and in-person gatherings.

Qualifications

• 2–3 years of experience in events operations, coordination, or a closely related field.
• Experience managing event logistics end-to-end, from planning through day-of execution and post-event wrap-up
• Experience sourcing and coordinating with vendors, venues, or external partners (including scheduling, contracts, and follow-through)
• Proficient in Microsoft Office Suite and experience with event management platforms (Swoogo, Eventbrite, or similar) for registration and calendar management
• Comfort using AI tools in day-to-day work and interest in finding where they take friction out of event operations
• Familiarity with CRM systems, HubSpot preferred
• Familiarity with the life sciences or startup ecosystem a bonus

Responsibilities

• Own logistical delivery for events across all formats: conferences, corporate and internal, social and experiential, and virtual and hybrid
• Build and maintain run-of-show documents, production schedules, event timelines, and day-of briefings
• Serve as the primary on-site point of contact for logistics, A/V, setup, vendor coordination, and breakdown
• Coordinate event spaces, materials, and equipment across LabCentral’s Cambridge sites
• Oversee virtual event setups using Zoom and Microsoft Teams
• Build and manage relationships with operational partners: event venues, A/V providers, caterers, production, and staffing vendors
• Lead vendor sourcing, negotiation, and contract alignment to maintain a reliable supplier base
• Document information so the team’s knowledge is never dependent on any single person

Skills

Event operations

Vendor management

Venue sourcing

Microsoft Office

Event management platforms

AI tools

CRM systems

Team collaboration

Tools

Swoogo

Eventbrite

HubSpot

Job description

LabCentral in Cambridge, MA seeks an Events Operations Specialist to own end-to-end event logistics, from planning to day-of execution and post-event wrap-up. The role focuses on coordinating vendors, venues, A/V, and on-site operations, with a strong emphasis on creating thorough run-of-show documents and schedules.

You will manage relationships with partners, oversee virtual setups, and ensure seamless event delivery across formats, including hybrid and in-person gatherings.