Events & Operations Coordinator

UC Santa Barbara; Santa Barbara (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

UC Santa Barbara's NCEAS invites applications for an administrative assistant who will serve as a key member of the administrative team, providing front desk operations, meeting coordination, and travel and financial administration for Center activities.

Under the general direction of the Business Officer, the successful candidate acts as the primary contact for visitors, residents, staff, vendors, and Working Group participants, delivering professional customer service while ensuring efficient

Qualifications

• High School Diploma or equivalent.
• 1‑3 years experience in an administrative, clerical, or operations role.
• Good verbal and written communication, active listening, critical thinking, multi‑tasking, and time‑management skills.
• Strong customer‑service orientation.
• Proficiency with word processing, spreadsheet, and database applications.

Responsibilities

• Coordinate front desk operations and serve as a central point of contact for visitors, staff, vendors, and participants.
• Organize and coordinate meetings, events, and travel arrangements.
• Oversee travel, reimbursements, and related financial transactions in compliance with university and sponsor requirements.
• Maintain accurate administrative records and ensure timely communication among stakeholders.
• Troubleshoot and resolve operational, event, and facility-related issues.

Skills

Communication

Active listening

Critical thinking

Multi-tasking

Time management

Education

High School Diploma

Tools

Word processing (MS Word)

Spreadsheets (Excel)

Databases

Job description

UC Santa Barbara's NCEAS invites applications for an administrative assistant who will serve as a key member of the administrative team, providing front desk operations, meeting coordination, and travel and financial administration for Center activities.

Under the general direction of the Business Officer, the successful candidate acts as the primary contact for visitors, residents, staff, vendors, and Working Group participants, delivering professional customer service while ensuring efficient