Events Operations & Budget Coordinator

Hireframe; California (MO); Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Permanent remote work flexibility

Paid Time Off

HMO coverage

Annual performance bonuses

Dedicated coaches for skill-building

Opportunities for professional growth

Job summary

Hireframe is seeking a Production Operations Coordinator to work directly with the Director to keep a complex, multi-event season running on time and on budget across 6 events and numerous vendor relationships. You’ll surface risks early and coordinate near-term actions to prevent delays.

This role sits at the intersection of finance and operations. You’ll manage vendor onboarding and payments in Ramp, maintain event budgets, track milestones in Asana, and communicate clearly with internal teams

Qualifications

• 3–5 years in a production coordinator, production finance, or event operations role.
• Strong command of complex spreadsheets (Google Sheets).
• Experience managing vendor payments and onboarding, including AP/expense management tools.
• Sharp written English for vendor communications, internal Slack, and leadership summaries.
• Proactive communicator who flags problems before they become fires and follows up.

Responsibilities

• Own day-to-day maintenance of the season event budget across 6 events.
• Manage vendor onboarding and payment processing in Ramp, including setting up new vendors and payments for approval.
• Monitor staged vendor payment schedules and proactively alert the team when action is needed.
• Triage the task queue in Asana and keep event timelines, pre-production checklists, and run-of-show documents updated.

Skills

Spreadsheet proficiency

Proactive communication

Attention to detail

Tools

Ramp

Asana

Slack

Google Sheets

Google Workspace

Job description

Hireframe is seeking a Production Operations Coordinator to work directly with the Director to keep a complex, multi-event season running on time and on budget across 6 events and numerous vendor relationships. You’ll surface risks early and coordinate near-term actions to prevent delays.

This role sits at the intersection of finance and operations. You’ll manage vendor onboarding and payments in Ramp, maintain event budgets, track milestones in Asana, and communicate clearly with internal teams