Events & Meetings Assistant — On-site, Growth Path

Medpace; Cincinnati (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Occasional WFH after training

Office-based in Cincinnati

Job summary

Medpace is seeking an Assistant for the Meeting and Events team in Cincinnati. This full-time, office-based role supports meeting preparation and coordination between management and attendees, working closely with the Meeting and Event Services Manager and Coordinators.

The position requires a Bachelor's degree, 1–2 years of admin experience, and strong skills in Word, Excel, PowerPoint, and design tools. Attention to detail and confidential data handling are essential.

Qualifications

• Bachelor's degree required
• Preferred 1-2 years experience in a business environment and/or administrative support role (open to new college graduates)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Preferred experience with InDesign, Illustrator, and Photoshop
• High attention to detail
• Strong multitasking ability
• Excellent written and oral communication skills
• Ability to maintain confidential data

Responsibilities

• Maintain department specific trackers, calendars, and templates
• Support meeting preparation activities (in-house printing, packing lists, print orders, etc.)
• Support attendee registration management activities – Verify information, contact attendees as appropriate, ensure proper communication to all attendees, etc.
• Provide first level quality review for all meeting databases (hotel, print, ground transportation, travel, etc.)
• Track venue proposals and contact representatives for additional details
• Compile, maintain, and verify accuracy of all expenses

Skills

MS Word

MS Excel

PowerPoint

InDesign

Illustrator

Photoshop

Attention to detail

Multitasking

Communication

Confidential data handling

Education

Bachelor's degree

1-2 years experience in business/administrative support

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Medpace is seeking an Assistant for the Meeting and Events team in Cincinnati. This full-time, office-based role supports meeting preparation and coordination between management and attendees, working closely with the Meeting and Event Services Manager and Coordinators.

The position requires a Bachelor's degree, 1–2 years of admin experience, and strong skills in Word, Excel, PowerPoint, and design tools. Attention to detail and confidential data handling are essential.