Meeting and Events Assistant

Medpace; Cincinnati (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Occasional WFH after training

Office-based in Cincinnati

Job summary

Medpace is seeking an Assistant for the Meeting and Events team in Cincinnati. This full-time, office-based role supports meeting preparation and coordination between management and attendees, working closely with the Meeting and Event Services Manager and Coordinators.

The position requires a Bachelor's degree, 1–2 years of admin experience, and strong skills in Word, Excel, PowerPoint, and design tools. Attention to detail and confidential data handling are essential.

Qualifications

• Bachelor's degree required
• Preferred 1-2 years experience in a business environment and/or administrative support role (open to new college graduates)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Preferred experience with InDesign, Illustrator, and Photoshop
• High attention to detail
• Strong multitasking ability
• Excellent written and oral communication skills
• Ability to maintain confidential data

Responsibilities

• Maintain department specific trackers, calendars, and templates
• Support meeting preparation activities (in-house printing, packing lists, print orders, etc.)
• Support attendee registration management activities – Verify information, contact attendees as appropriate, ensure proper communication to all attendees, etc.
• Provide first level quality review for all meeting databases (hotel, print, ground transportation, travel, etc.)
• Track venue proposals and contact representatives for additional details
• Compile, maintain, and verify accuracy of all expenses

Skills

MS Word

MS Excel

PowerPoint

InDesign

Illustrator

Photoshop

Attention to detail

Multitasking

Communication

Confidential data handling

Education

Bachelor's degree

1-2 years experience in business/administrative support

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Summary

Our Meeting and Events team is seeking a full-time Assistant to support the group with event preparation! This Cincinnati, office-based employee will coordinate meeting activities between the management team and meeting attendees while working closely with the Meeting and Event Services Manager and Coordinators at Medpace.

Responsibilities

• Maintain department specific trackers, calendars, and templates
• Support meeting preparation activities (in-house printing, packing lists, print orders, etc.)
• Support attendee registration management activities – Verify information, contact attendees as appropriate, ensure proper communication to all attendees, etc.
• Provide first level quality review for all meeting databases (hotel, print, ground transportation, travel, etc.)
• Track venue proposals and contact representatives for additional details
• Compile, maintain, and verify accuracy of all expenses

Qualifications

• Bachelors degree required
• Preferred 1-2 years experience in a business environment and/or administrative support role (open to new college graduates)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Preferred experience with InDesign, Illustrator, and Photoshop
• High attention to detail
• Strong multitasking ability
• Excellent written and oral communication skills
• Ability to maintain confidential data

Medpace Overview

Medpace is a full-service clinical contract research organization (CRO) providing phase l-lV clinical development services to the biotechnology, pharmaceutical, and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through the advancement of clinical research. We leverage in-country regulatory and therapeutic expertise across all major therapeutic areas including oncology, cardiology, metabolic, endocrinology, central nervous system, and anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, we employ more than 6,500 people across 40+ countries.

Why Medpace?

When you join Medpace, you become part of an innovative team that brings cutting-edge therapies to market while building a meaningful and rewarding career focused on scientific excellence and improving patient outcomes around the world through continuous learning and cross-functional collaboration.

Purpose-Driven Work

• • Work alongside physicians, scientists, and industry-leading experts committed to advancing the global development of medical therapeutics through clinical research excellence

Collaborative Culture

• • Contribute to an interactive team environment that empowers decision making, creative thinking, and continuous learning through open communication and mutual trust.
  • Leadership throughout Medpace is both accessible and approachable

Continuous Growth & Development

• • Office based environment with on-site mentors
  • Defined career paths with clear advancement opportunities
  • Industry renowned onboarding and training programs designed to accelerate professional development
  • Ongoing training and continuous learning opportunities throughout your career
  • An environment that encourages employees to influence change, contribute ideas, and grow quickly

Other Employee Benefits

• • Competitive compensation programs that recognize and reward performance
  • Comprehensive health, wellness, retirement, and PTO benefits
  • Office based culture with occasional WFH that provides flexibility for eligible positions after training
  • Company-sponsored social events and intramural sports

Cincinnati Headquarters Experience

• • A modern corporate campus designed to support collaboration and productivity
  • Multiple on-site dining options in the heart of Madison Square
  • Free on-site parking
  • Convenient access to on-site 24-7 fitness and wellness facilities

What to Expect Next

A Medpace team member will review your application and if your profile matches our current needs, you will be contacted for an interview. While we review all applications carefully, we are unable to respond to every applicant, and only candidates selected for interviews will be contacted.