Events Marketing Coordinator — Trade Shows & Experiences

PrePass; Phoenix (AZ); Hybrid; USD 42,000 - 63,000; Full time

Benefits offered by this job

Medical/Dental/Vision

PTO

Parental leave

401(k) match

Lifestyle account

Tuition Reimbursement

Employee Assistance Program

Job summary

PrePass seeks a Marketing Coordinator - Events to join our Marketing team in Phoenix. Reporting to the Marketing Events Manager, you will plan, coordinate, and execute trade shows, conferences, sponsorships, customer events, and internal company events to strengthen the PrePass brand and customer experience.

You will handle day-to-day logistics, sponsorship deliverables, inventory, shipping, registrations, and on-site coordination, while also supporting content coordination, branded materials,

Qualifications

• Bachelor's degree in Marketing, Communications, Event Management, Business, or related field (or equivalent experience).
• 1-3 years of experience in marketing, event coordination, communications, or related field.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Support the planning, coordination, and execution of trade shows, conferences, sponsorships, customer events, and internal company events.
• Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up.
• Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications.
• Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met.
• Coordinate attendee registrations and internal logistics for employees attending conferences and events.
• Assist with on-site event setup, execution, and teardown as needed.
• Track event timelines, checklists, and deliverables to ensure projects remain on schedule.
• Coordinate with internal teams, vendors, venues, and external partners to support successful event execution.
• Own the organization, maintenance, and inventory of the event storage room.
• Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials.
• Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials.
• Monitor inventory levels and coordinate reorders as needed.
• Ensure all event materials remain organized, maintained, and event-ready.
• Assist with event promotions, social media content, and digital marketing initiatives.
• Support the execution of marketing campaigns and internal communications.
• Ensure brand consistency across all marketing materials, presentations, signage, and event collateral.
• Write, review, and edit marketing, proposal, and event-related content for clarity and consistency.
• Maintain marketing collateral, presentations, photography, and other creative assets.
• Support internal initiatives that promote employee engagement and company culture.
• Recommend improvements to marketing and event workflows to increase efficiency.
• Assist with special projects and other marketing initiatives as assigned.

Skills

Excellent written and verbal沟通

Strong organizational skills

Time management

Ability to manage multiple priorities

Team player / independent

Education

Bachelor's degree in Marketing, Communications, Event Management, Business, or related field

Tools

Asana

Content Management Systems

Job description

PrePass seeks a Marketing Coordinator - Events to join our Marketing team in Phoenix. Reporting to the Marketing Events Manager, you will plan, coordinate, and execute trade shows, conferences, sponsorships, customer events, and internal company events to strengthen the PrePass brand and customer experience.

You will handle day-to-day logistics, sponsorship deliverables, inventory, shipping, registrations, and on-site coordination, while also supporting content coordination, branded materials,