Events Manager, Higher Education (Onsite) - Tuition Discount

Penn State; Pennsylvania; On-site; USD 49,000 - 78,000; Full time

Job summary

The Pennsylvania State University is seeking an Events Specialist to organize both small and large-scale events for the School of Hospitality Management. You will work with faculty, staff, and alumni to plan, budget, source venues, and coordinate accommodations, meals, and technology.

You will manage contracts, timelines, and logistics, ensuring compliance and delivering exceptional experiences for campus events and external programs.

Qualifications

• Experience managing event budgets, contracts, invoices, deposits, and financial reconciliation.
• Vendor relationships with venues, caterers, transportation providers, and service partners.
• Strong project management and organizational skills to handle deadlines and changing priorities.
• Experience using event management/registration platforms (e.g., Cvent).
• Experience in higher education, hospitality, conference services, or event management environments.
• Knowledge of marketing, social media management, and electronic communications.

Responsibilities

• Advise on developing event plans, including objectives, venue selection, decor, sequencing, layout, rentals, and catering requirements.
• Meet with clients/service providers to discuss products, services, and budget; negotiate contracts.
• Generate event work orders and communicate with internal stakeholders, ensuring policy compliance.
• Coordinate logistics and delivery of services; manage inventory, rates, deposits, and payments.
• Oversee signage, displays, printing, technology, and room reservations for events.
• Monitor schedules, service levels, space requests, and event spaces; assist in business development.

Skills

Budget management

Vendor relations

Project management

Cvent platform

Higher education experience

Marketing knowledge

Student org advising

Teaching/mentoring

Education

Bachelor's Degree

Associate Degree

Tools

Cvent

Job description

The Pennsylvania State University is seeking an Events Specialist to organize both small and large-scale events for the School of Hospitality Management. You will work with faculty, staff, and alumni to plan, budget, source venues, and coordinate accommodations, meals, and technology.

You will manage contracts, timelines, and logistics, ensuring compliance and delivering exceptional experiences for campus events and external programs.