Campus Events Lead: Budgets, Vendors & Programs

The Pennsylvania State University; State College (Centre County); Presencial; USD 49 000 - 78 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

75% tuition discount

Comprehensive benefits package

Paid time off

Resumo da oferta

The Pennsylvania State University in University Park, PA seeks an Events Specialist to organize small and large-scale events for the School of Hospitality Management. The role involves budgeting, vendor coordination, and logistics across campus events with internal and external stakeholders.

Responsibilities include advising on event plans, negotiating contracts, managing orders and payments, and ensuring compliance with university policies.

Qualificações

• Experience managing event budgets, contracts, invoices, deposits and reconciliations.
• Demonstrated experience working with vendors, venues, caterers and transportation providers.
• Strong project management and organizational skills to handle deadlines and changing priorities.
• Experience using event management platforms such as Cvent or similar.
• Experience in higher education, hospitality, conference services or events management environments.
• Knowledge of marketing, social media, and newsletters/electronic communications.

Responsabilidades

• Advise on developing event plans, including objectives, venue selection, decor and catering requirements.
• Meet with customers and service providers; negotiate contracts within budget; resolve issues.
• Generate event work orders and coordinate with internal stakeholders; ensure policy compliance.
• Coordinate logistics and delivery of products and services; manage inventory and deposits/payments.
• Arrange signage, displays, printing, tech, and room reservations for events.
• Monitor event spaces, service levels, and facilities space requests; track schedules.
• Maintain documentation via Cvent and assist in business development efforts.
• Ensure regulatory compliance, participant satisfaction, and issue resolution.
• Serve as the point of contact for real-time event changes; conduct post-event evaluations.

Conhecimentos

Budget management

Vendor management

Project coordination

Negotiation

Client relations

Event logistics

Formação académica

Bachelor's Degree

Associate Degree

Ferramentas

Cvent

Descrição da oferta de emprego

The Pennsylvania State University in University Park, PA seeks an Events Specialist to organize small and large-scale events for the School of Hospitality Management. The role involves budgeting, vendor coordination, and logistics across campus events with internal and external stakeholders.

Responsibilities include advising on event plans, negotiating contracts, managing orders and payments, and ensuring compliance with university policies.