Campus Events Strategist

The Pennsylvania State University; University Park (TX); On-site; USD 49,000 - 78,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits package

Job summary

The Pennsylvania State University’s School of Hospitality Management in University Park seeks an Events Specialist to organize small and large-scale events for the School. You will coordinate budgets, venues, transportation, accommodations, meals, and technology, while collaborating with faculty, staff, alumni, and vendors.

Qualified candidates will manage contracts, oversee logistics, and build ongoing client relationships to foster future business opportunities, including supervising students

Qualifications

• Bachelor's Degree plus 3+ years relevant experience or equivalent, per listed qualifications.
• Associate Degree plus 2+ years relevant experience or equivalent, per listed qualifications.
• Knowledge of event marketing, newsletters, and digital communications is preferred.

Responsibilities

• Advise on event plans including objectives, venue, decor, layouts, and catering requirements.
• Meet with customers/providers to negotiate contracts within budget; resolve issues.
• Coordinate logistics: transportation, accommodations, meals, technology, and room reservations.
• Prepare work orders; manage deposits/payments; ensure compliance with Penn State policies.
• Monitor schedules, service levels, and facilities requests; maintain event spaces.
• Serve as primary contact for real-time adjustments during events; post-event evaluations.
• Develop client relationships to foster future business and revenue opportunities.

Skills

Budget management

Vendor relations

Project management

Cvent / event software

Higher education / hospitality

Marketing & communications

Student development mentoring

Education

Bachelor's Degree

Associate Degree

Tools

Cvent

Job description

The Pennsylvania State University’s School of Hospitality Management in University Park seeks an Events Specialist to organize small and large-scale events for the School. You will coordinate budgets, venues, transportation, accommodations, meals, and technology, while collaborating with faculty, staff, alumni, and vendors.

Qualified candidates will manage contracts, oversee logistics, and build ongoing client relationships to foster future business opportunities, including supervising students