Events Manager, Arena & Convention Center Lead

Legends; Huntington (VA); On-site; USD 60,000 - 75,000; Full time

Job summary

Legends in Huntington, WV, is seeking an experienced Events Manager to lead planning and execution of a wide range of events at the arena and convention center.

You will coordinate with promoters, tenants, vendors, and internal teams—sales, marketing, operations, and food & beverage—ensuring safety, compliance, and exceptional guest experiences from contract through post-event reporting.

Responsibilities

• Accept assigned event handoffs from Sales following contract execution and assume ownership of event planning and execution.
• Review contracts, event orders, diagrams, and client commitments to ensure operational feasibility and compliance.
• Serve as the primary operational contact for clients, promoters, exhibitors, meeting planners, convention organizers, tenants and vendors.
• Advance assigned events and coordinate staffing, labor, rentals, production requirements, security, EMS, police, catering, utilities and other operational needs.
• Produce accurate CAD drawings and event layouts for arena, ballroom, exhibit hall, meeting room and convention center events.
• Coordinate room setups, registration areas, signage, exhibitor layouts, food and beverage service areas and guest flow plans.
• Conduct facility inspections to ensure readiness, safety and compliance.
• Develop and manage staffing plans and supervise event staff.
• Provide on-site leadership during assigned events and address operational issues in real time.
• Coordinate with Box Office, Operations, Food & Beverage, Marketing, Finance and other departments to ensure seamless event execution.
• Compile and distribute event documentation, incident reports, attendance reports, staffing schedules and payroll information.
• Verify hours worked by contract labor, EMTs, police officers and other staffing partners.
• Maintain positive client relationships and deliver a high level of customer service.
• Make timely decisions during emergency and time-sensitive situations.

Job description

Legends in Huntington, WV, is seeking an experienced Events Manager to lead planning and execution of a wide range of events at the arena and convention center.

You will coordinate with promoters, tenants, vendors, and internal teams—sales, marketing, operations, and food & beverage—ensuring safety, compliance, and exceptional guest experiences from contract through post-event reporting.