Events Manager - 159166

Atrium; New York (NY); On-site; USD 52,348; Full time

Benefits offered by this job

Opportunity to work on high-impact events

Collaborative environment

Atrium Care Package including healthcare

Job summary

A leading events organization in New York City is seeking an experienced Events Manager to oversee logistics and execution for over 200 events annually. The ideal candidate will have 5-7 years of event management experience, a strong operational mindset, and must be able to handle multiple projects with tight deadlines. Join us to be part of a collaborative and innovative team, offering competitive hourly pay of $38 and a role that requires flexibility in working hours.

Qualifications

• 5-7 years of event management experience in a fast-paced environment.
• Experience with onsite event production and vendor management.
• Proven ability to support diverse teams with customer-service mindset.

Responsibilities

• Support host departments with event logistics.
• Coordinate travel, lodging, and catering needs.
• Ensure smooth execution of events and participant experience.

Skills

Event management experience

Strong communication skills

Attention to detail

Project management

Vendor management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Cvent

Job description

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About Atrium

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview Our client, a prominent New York City-based organization, is seeking a seasoned Events Manager to support a high-volume events department. This team oversees more than 200 events annually, including conferences, meetings, workshops, and internal gatherings. They are looking for a professional with strong event strategy, logistics, and vendor coordination experience who can step into a fast-paced environment and add immediate value.

Salary/Hourly Rate $38/hr

Position Overview The Events Manager will play a key role in planning, coordinating, and executing both onsite and offsite events. This includes managing logistics, working with vendors, supporting event technology, overseeing registration, and ensuring a high-quality experience for participants. The ideal candidate has 5‑7 years of hands‑on event management experience, a strong operational mindset, and the ability to juggle multiple projects with tight deadlines. The schedule is generally from 9:00 AM to 5:00 PM, depending on the event schedule. The candidate must be able to work early mornings, evenings, and occasional weekends as needed.

Responsibilities Of The Events Manager

• Support host departments with all pre‑event, on‑site, and post‑event logistics.
• Coordinate travel, lodging, transportation, catering, facilities needs, and insurance requirements.
• Use event management platforms to build event pages, manage communication, and oversee attendee registration.
• Negotiate contracts with venues, catering partners, AV vendors, and other third‑party providers.
• Develop and maintain event timelines, run‑of‑show documents, budgets, and task lists.
• Produce or collaborate on event collateral such as signage, printed materials, and promotional items.
• Serve as an on‑site point of contact to ensure smooth execution and exceptional participant experience.
• Review event calendars and coordinate with staff, security, and facilities regarding upcoming programs.
• Monitor event supplies and support the maintenance of event spaces.
• Participate in cross‑department planning meetings and process‑improvement initiatives.
• Perform additional duties and special projects as assigned.

Required Experience/Skills for the Events Manager

• 5‑7 years of event management experience in a fast‑paced or high‑volume environment.
• Experience with onsite event production, registration, vendor management, and AV logistics.
• Strong communication skills (written and verbal) and excellent attention to detail.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Comfortable working early mornings, evenings, and occasional weekends based on event needs.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Proven ability to support diverse teams and audiences with a customer‑service mindset.

Preferred Experience/Skills for the Events Manager

• Experience with Cvent or similar event planning software preferred.
• Basic understanding of audiovisual equipment and desktop publishing tools is a plus.

Education Requirements

• Bachelor's degree is required.

Benefits

• Opportunity to support a high‑impact event portfolio.
• Collaborative, professional, and mission‑driven environment.
• Chance to work on academic, research, and scientific event programming.
• Valuable experience in a large‑scale, high‑volume events setting.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

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As a woman‑owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO