Events Manager

lsu; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Retirement options

Paid holidays

Job summary

LSU is seeking an Events Manager to serve as the primary planner for the Office of Academic Affairs events. The role requires a detail-oriented, creative, and highly organized professional with strong communication skills.

Responsibilities include coordinating communications, bookings, and budgets; using TeamDynamix for project management; and supporting LTC events as needed. A Bachelor's degree plus 3 years of related experience is required.

Qualifications

• Bachelor's degree and 3 years of related experience.
• Experience planning and coordinating professional events.
• Strong written and verbal communication skills.

Responsibilities

• Lead planning, coordination, and execution of events for the Office of Academic Affairs.
• Develop and manage event communications, invitations, reminders, and scripts.
• Book venues, catering, rentals, and other vendors; conduct site visits.
• Prepare detailed event briefings and distribute to stakeholders.
• Administer post-event surveys; review results and debrief with staff.
• Reconcile expenses and maintain compliance with LSU policies.

Skills

Artistic Vision

Audience Engagement

Brand Stewardship

Collaboration

Communication

Content Development

Detail-Oriented

Project Management

Education

Bachelor's degree

Tools

Adobe InDesign

Adobe Illustrator

Adobe Express

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Job Posting Title: Events Manager

Position Type: Professional / Unclassified

Department: LSUAM AA - Provost's Engagement & Planning (Emily Hatfield (00045077))

Work Location: 0156 Thomas D. Boyd Hall

Pay Grade: Professional

Job Description

The Manager of Events & Planning serves as the primary planner for the Office of Academic Affairs' events. The ideal candidate is detail-oriented, creative, highly organized, and an effective written and verbal communicator with demonstrated experience in event planning and coordination. This individual must be able to work independently, complete tasks without reminders, and contribute effectively as part of a team.

Job Responsibilities

• Event Planning and Execution (95%): Serves as the team lead on the planning, coordination, and execution of events for the Office of Academic Affairs, including, but not limited to, the Summer Leadership Institute, New Faculty Summit, Administrator Roundtables, New Chairs Workshop, Promotion & Tenure Recognition Ceremony, Boyd Professor Recognition Ceremony, Gold Standard of Excellence, and Faculty Awards, with guidance and oversight from the Director of Engagement and Planning for the Senior Vice Chancellor & Provost. Responsibilities include:
  • Developing and managing all event communications, including calls for nominations, event invitations, targeted event reminders, promotional material, and scripts.
  • Booking venue(s), catering, rentals, and other vendors as needed.
  • Conducting site visits or venue walkthroughs, as needed.
  • Preparing detailed event briefings with all pertinent information and distributing them to stakeholders in advance.
  • Administering post-event surveys. Reviewing survey results, sharing reports, and scheduling debrief meetings with OAA staff.
  • Completing all necessary paperwork for special events and purchases, and reconciling expense transactions within 30 days. Maintaining compliance with LSU's accounting and procurement policies and procedures, and keeping event expenses within the budgeted amount.
  • Maintaining detailed records of all expenses for events.
  • Using TeamDynamix (TDX) as the project management system for event planning and ensuring all tasks and updates are documented.
  • Day-of event assistance to the Faculty Senate Coordinator for LTC events (REFRESH and Colloquium) and meetings as needed.
• Other Duties as Assigned (5%): Other duties as assigned, such as assistance with communications and website tasks.

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health‑related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree and 3 years of related experience

Preferred Qualifications

• 5 years of event management experience.
• Experience with Adobe InDesign, Adobe Illustrator, and/or Adobe Express.

Skills Needed

• Artistic Vision
• Audience Engagement
• Brand Stewardship
• Collaboration
• Communication
• Content Development
• Detail‑Oriented
• Project Management

Additional Position Information

• Background Check - An offer of employment is contingent on a satisfactory pre‑employment background check.
• Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuit

For questions or concerns about your application status or salary range, please contact Emily Hatfield at [e-mail].