Events Manager

Louisiana State University; Baton Rouge (LA); On-site; USD 60,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Tuition exemption for qualified staff

Job summary

Louisiana State University is seeking an Events Manager to lead the planning and execution of major academic affairs events. You will coordinate communications, manage invitations and reminders, and oversee logistics from site visits to post-event surveys.

The role requires attention to detail, strong written and verbal communication, and the ability to work independently and as part of a team in a university setting.

Qualifications

• Bachelor's degree and 3 years of related experience.
• Experience in event management.
• Strong communication and organizational skills.

Responsibilities

• Lead planning, coordination, and execution of events for the Office of Academic Affairs.
• Develop and manage event communications and materials.
• Book venues, catering, rentals, and vendors; conduct site visits.

Skills

Event planning

Project management

Communication

Detail-oriented

Team collaboration

Content development

Education

Bachelor's degree

Tools

Adobe InDesign

Adobe Illustrator

Adobe Express

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Events ManagerPosition Type:Professional / UnclassifiedDepartment:LSUAM AA - Provost’s Engagement & Planning (Emily Hatfield (00045077))Work Location:0156 Thomas D. Boyd HallPay Grade:ProfessionalJob Description:The Manager of Events & Planning serves as the primary planner for the Office of Academic Affairs’ events. The ideal candidate is detail-oriented, creative, highly organized, and an effective written and verbal communicator with demonstrated experience in event planning and coordination. This individual must be able to work independently, complete tasks without reminders, and contribute effectively as part of a team.Job ResponsibilitiesEvent Planning and Execution (95%):Serves as the team lead on the planning, coordination, and execution of events for the Office of Academic Affairs, including, but not limited to, the Summer Leadership Institute, New Faculty Summit, Administrator Roundtables, New Chairs Workshop, Promotion & Tenure Recognition Ceremony, Boyd Professor Recognition Ceremony, Gold Standard of Excellence, and Faculty Awards, with guidance and oversight from the Director of Engagement and Planning for the Senior Vice Chancellor & Provost. Responsibilities include:Developing and managing all event communications, including calls for nominations, event invitations, targeted event reminders, promotional material, and scripts.Booking venue(s), catering, rentals, and other vendors as needed.Conducting site visits or venue walkthroughs, as needed.Preparing detailed event briefings with all pertinent information and distributing them to stakeholders in advance.Administering post-event surveys. Reviewing survey results, sharing reports, and scheduling debrief meetings with OAA staff.Completing all necessary paperwork for special events and purchases, and reconciling expense transactions within 30 days. Maintaining compliance with LSU's accounting and procurement policies and procedures, and keeping event expenses within the budgeted amountMaintaining detailed records of all expenses for events.Using TeamDynamix (TDX) as the project management system for event planning and ensuring all tasks and updates are documented.Day-of event assistance to the Faculty Senate Coordinator for LTC events (REFRESH and Colloquium) and meetings as needed.Other Duties as Assigned (5%):Other duties as assigned, such as assistance with communications and website tasks.Additional RequirementsFERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.Minimum QualificationsBachelor's degree and 3 years of related experienceLSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.Preferred Qualifications5 years of event management experience.Experience with Adobe InDesign, Adobe Illustrator, and/or Adobe Express.Additional Job Description:Special Instructions:Please provide a cover letter, resume, three professional references, and transcripts (if applicable).For questions or concerns about your application status or salary range, please contact Emily Hatfield at [e-mail] Needed:Artistic Vision, Audience Engagement, Brand Stewardship, Collaboration, Communication, Content Development, Detail-Oriented, Project ManagementPreferred Skills:Posting Date:October 16, 2026Closing Date (Open Until Filled if No Date Specified):February 13, 2027Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.