Events Manager

Louisiana State University; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Tuition exemption for qualified posisi

Training and development opportunities

Employee discounts

Paid holidays

Retirement options

Job summary

Louisiana State University is seeking an Events Manager for the Office of Academic Affairs. The role leads planning, coordination, and execution of major university events, ensuring clear communications, vendor management, and on-budget delivery.

The ideal candidate is detail-oriented, highly organized, creative, and an effective written and verbal communicator with experience in event planning and coordination.

Qualifications

• Bachelor's degree and 3 years of related experience.
• Strong written and verbal communication.
• Detail-oriented, highly organized, and creative.

Responsibilities

• Lead planning, coordination, and execution of events for the Office of Academic Affairs.
• Develop and manage event communications, invitations, reminders, and scripts.
• Book venues, catering, rentals, and other vendors.
• Conduct site visits and venue walkthroughs.
• Prepare detailed event briefings and distribute to stakeholders.
• Administer post-event surveys and report findings.
• Reconcile expenses within 30 days and maintain policy compliance.
• Maintain detailed expense records and budget adherence.
• Use TeamDynamix (TDX) for project management and documentation.
• Provide day-of event support to LTC events and meetings.
• Other duties as assigned, including communications and website tasks.

Skills

Event planning

Project coordination

Communication

Independent work

Education

Bachelor's degree

Tools

Adobe InDesign

Adobe Illustrator

Adobe Express

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title: Events Manager Position Type: Professional / Unclassified Department: LSUAM AA - Provost’s Engagement & Planning (Emily Hatfield (00045077)) Work Location: 0156 Thomas D. Boyd Hall Pay Grade: Professional

Posting Date: October 16, 2026 Closing Date (Open Until Filled if No Date Specified): February 13, 2027

Job Description

The Manager of Events & Planning serves as the primary planner for the Office of Academic Affairs’ events. The ideal candidate is detail-oriented, creative, highly organized, and an effective written and verbal communicator with demonstrated experience in event planning and coordination. This individual must be able to work independently, complete tasks without reminders, and contribute effectively as part of a team.

Job Responsibilities

Event Planning and Execution (95%): Serves as the team lead on the planning, coordination, and execution of events for the Office of Academic Affairs, including, but not limited to, the Summer Leadership Institute, New Faculty Summit, Administrator Roundtables, New Chairs Workshop, Promotion & Tenure Recognition Ceremony, Boyd Professor Recognition Ceremony, Gold Standard of Excellence, and Faculty Awards, with guidance and oversight from the Director of Engagement and Planning for the Senior Vice Chancellor & Provost.

Responsibilities include:

• Developing and managing all event communications, including calls for nominations, event invitations, targeted event reminders, promotional material, and scripts.
• Booking venue(s), catering, rentals, and other vendors as needed.
• Conducting site visits or venue walkthroughs, as needed.
• Preparing detailed event briefings with all pertinent information and distributing them to stakeholders in advance.
• Administering post-event surveys.
• Reviewing survey results, sharing reports, and scheduling debrief meetings with OAA staff.
• Completing all necessary paperwork for special events and purchases, and reconciling expense transactions within 30 days.
• Maintaining compliance with LSU's accounting and procurement policies and procedures, and keeping event expenses within the budgeted amount
• Maintaining detailed records of all expenses for events.
• Using TeamDynamix (TDX) as the project management system for event planning and ensuring all tasks and updates are documented.
• Day-of event assistance to the Faculty Senate Coordinator for LTC events (REFRESH and Colloquium) and meetings as needed.

Other Duties as Assigned (5%): Other duties as assigned, such as assistance with communications and website tasks.

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree and 3 years of related experience LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

5 years of event management experience. Experience with Adobe InDesign, Adobe Illustrator, and/or Adobe Express.

Additional Position Information

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

• health, life, dental, and vision insurance
• flexible spending accounts
• retirement options
• various leave options
• paid holidays
• wellness benefits
• tuition exemption for qualified positions
• training and development opportunities
• employee discounts
• and more!

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.

Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N): LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

Further Information

Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world‑class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.