Events Manager

Insight Global; Oakland (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Insight Global is seeking an Events Manager to own planning, production, and execution of in-person, virtual, and livestreamed events up to 1,000 attendees. You will work with internal teams, partners, speakers, VIPs, and vendors to ensure flawless events from start to finish.

You will lead timelines, run-of-show, risk plans, vendor coordination, and budgeting, while mentoring junior staff and supporting long-term event strategy.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Strong event planning and project management experience.
• Experience managing events from planning through execution.
• Excellent budgeting and vendor management skills.
• Ability to coordinate with VIPs, partners, and stakeholders.
• Experience with virtual/livestream event technology (Zoom, Facebook Live, YouTube Live).

Responsibilities

• Lead planning and execution of in-person, virtual, and livestreamed events.
• Manage events from 40 to 1,000 attendees.
• Develop timelines, run-of-show, and contingency plans.
• Coordinate vendors for catering, AV, venues, and more.
• Communicate with speakers, VIPs, guests, and participants.
• Manage budgets and reconcile expenses.
• Maintain guest lists and support event marketing.
• Troubleshoot issues before and during events.
• Mentor junior staff and support long-term planning.

Skills

Event planning

Budgeting

Vendor management

Project management

Communication

Multitasking

Leadership

Stakeholder mgmt

Education

Bachelor's degree in related area

Tools

Zoom

Facebook Live

YouTube Live

Event management software

Job description

Job Description

The Events Manager will own the planning, project management, and execution of a wide variety of in-person, virtual, and livestreamed events, ranging from smaller events to large, multi-day conferences with up to 1,000 attendees.

This person will work closely with internal teams, external partners, speakers, VIPs, vendors, and other stakeholders to ensure events are successfully executed from start to finish.

Key Responsibilities

• Lead planning and execution of in-person, virtual, and livestreamed events
• Manage events ranging from 40–1,000 attendees
• Develop event timelines, project plans, run-of-show documents, and risk/contingency plans
• Coordinate vendors including catering, AV/technology, photography, parking, venues, equipment, and other event services
• Communicate and coordinate directly with speakers, VIPs, guests, and event participants
• Manage venue selection, transportation, travel, parking, catering, signage, programs, and event materials
• Create and manage event budgets and reconcile event-related expenses
• Maintain guest and attendee lists
• Support event marketing, publicity, event calendars, and newsletters
• Troubleshoot issues before and during events
• Support long‑term event planning
• Mentor and oversee less experienced event staff

Skills and Requirements

• Strong event planning, production, and project management experience
• Experience independently managing events from planning through execution
• Experience managing small to large‑scale events
• Strong budgeting and financial management skills
• Experience managing vendors, venues, catering, technology, transportation, and event logistics
• Ability to manage multiple projects and competing priorities simultaneously
• Strong organizational and time‑management skills
• Excellent written and verbal communication
• Strong problem‑solving and independent decision‑making skills
• Ability to work effectively with VIPs, invited guests, donors, and other high‑level stakeholders
• Knowledge of crowd management, safety, security, and emergency procedures for events
• Bachelor's degree in a related area or equivalent experience/training
• Experience working in higher education or a large institutional environment
• Experience with virtual/livestream event technology, including:ZoomFacebook LiveYouTube Live
• Knowledge of accessibility best practices for virtual events and video
• Experience with volunteer recruitment, supervision, and coordination
• Experience mentoring junior event staff
• Experience supporting fundraising or donor‑focused events
• Experience with event marketing, publicity, newsletters, and website calendars
• Experience with financial or invoice reconciliation systems

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].