Event Specialist

Adecco Permanent Recruitment; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Job summary

Adecco Permanent Recruitment is seeking an Events Specialist to plan and execute a variety of events that strengthen client relationships and support business development. You will manage budgets, vendors, and logistics across virtual, in-person, and hybrid formats, coordinating with marketing and client teams.

The role demands strong project management, exceptional attention to detail, and the ability to deliver memorable attendee experiences in a fast-paced professional services environment.

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or related field or equivalent experience.
• Minimum of 5 years of event planning, marketing, or business development experience in professional services.
• Proven experience managing seminars, conferences, client events, webinars, and executive programs.
• Experience budgeting, vendor negotiations, and logistics management.
• Strong project management with multiple events and deadlines.

Responsibilities

• Plan, coordinate, and execute virtual, in-person, and hybrid events from concept to post-event analysis.
• Manage logistics, timelines, vendors, budgets, and deliverables for successful events.
• Research opportunities aligning with business development, marketing, and client engagement goals.
• Create event invitations, registrations, and attendee communications.
• Monitor registrations and generate RSVP and attendance reports.
• Develop budgets, track expenses, and provide cost analyses and summaries.
• Coordinate venue logistics, catering, AV, transportation, and on-site support.
• Manage webinar platforms, content uploads, presenters, and live events.
• Create event webpages and registration portals; produce materials and signage.

Skills

Event planning

Vendor management

Project management

CRM systems

Budgeting

Communication

Education

Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or related field

Tools

Microsoft Office

Event management software

Job description

We are seeking a highly organized and creative Events Specialist to help deliver exceptional experiences that strengthen client relationships, enhance brand visibility, and support business development initiatives. This role is ideal for an experienced event professional who thrives in a fast-paced, professional services environment and enjoys managing events from concept through execution.

You will play a key role in planning and coordinating a variety of events, including seminars, conferences, webinars, networking receptions, client appreciation events, and other strategic programs. The ideal candidate combines strong project management skills, outstanding attention to detail, and a passion for creating memorable attendee experiences.

What You'll Do

• Plan, coordinate, and execute a wide range of virtual, in-person, and hybrid events from initial concept through post-event analysis.
• Manage all event logistics, timelines, vendor relationships, budgets, and deliverables to ensure successful event execution.
• Research and evaluate event opportunities that align with business development, marketing, and client engagement goals.
• Create compelling event invitations, registration communications, and attendee correspondence.
• Monitor registrations and generate RSVP and attendance reports.
• Develop and manage event budgets, track expenses, and provide cost analysis and budget summaries.
• Coordinate venue logistics, catering, audiovisual services, transportation, event materials, and onsite support.
• Manage webinar and virtual event platforms, including uploading content, coordinating presenters, and supporting live events.
• Create and maintain event webpages and registration portals.
• Coordinate the production and distribution of event materials, presentations, signage, name badges, and attendee resources.
• Partner with marketing and communications teams to promote events through email campaigns, social media, and other channels.
• Maintain accurate event and attendee information within CRM systems.
• Produce post-event reporting, including attendance analysis, budget reconciliation, and program effectiveness metrics.
• Support continuing education programs, professional certifications, and event accreditation requirements as applicable.
• Build strong relationships with internal stakeholders, clients, vendors, and external partners.
• Manage special projects and additional marketing initiatives as assigned.

What You'll Need

Required Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or a related field, or equivalent professional experience.
• Minimum of 5 years of event planning, marketing, or business development experience, preferably within a professional services environment.
• Proven experience managing seminars, conferences, client events, webinars, and executive-level programs.
• Experience managing event budgets, vendor negotiations, and event logistics.
• Strong project management skills with the ability to manage multiple events and deadlines simultaneously.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills, including the ability to create event communications, invitations, and attendee-facing materials.
• Ability to work independently while collaborating effectively across multiple departments and stakeholders.
• Strong customer service mindset with the ability to build relationships with vendors, clients, and internal teams.
• Experience working under pressure in a fast-paced environment while maintaining a positive and professional attitude.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to learn and effectively utilize CRM systems, webinar platforms, event management software, and other marketing technologies.

Preferred Qualifications

• Experience supporting legal, financial, consulting, accounting, or other professional services organizations.
• Experience working with CRM platforms and event management systems.
• Experience coordinating continuing education programs and accreditation requirements.
• Experience managing webinar and virtual event platforms.
• Experience supporting integrated marketing campaigns tied to event programs.
• Familiarity with email marketing platforms, social media event promotion, and event registration tools.

Key Success Factors

The most successful candidates will demonstrate:

• Strong event planning and execution capabilities.
• Excellent attention to detail and follow-through.
• The ability to manage multiple priorities without sacrificing quality.
• Confidence interacting with senior leaders, clients, vendors, and external partners.
• Creative thinking combined with strong operational discipline.
• Outstanding written communication and event marketing skills.
• A proactive, solution-oriented approach to problem solving.

Why You'll Love This Role

• Lead high-impact events that directly support business growth and client engagement.
• Manage a diverse portfolio of in-person, virtual, and hybrid events.
• Work closely with leadership, marketing, and business development teams.
• Gain exposure to strategic marketing initiatives and client relationship programs.
• Join a collaborative environment that values creativity, professionalism, and continuous improvement.
• Enjoy opportunities for professional growth while making a visible impact on the success of the organization.
• Flexibility to work occasional early mornings, evenings, and special event hours as needed.
• Ability to travel periodically to support events in various locations.
• Hybrid work environment with opportunities to work alongside a collaborative and high-performing team.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records.