Events Manager

STATE BAR OF MI; Lansing (MI); Hybrid; USD 55,000 - 65,000; Full time

Job summary

The State Bar of Michigan is seeking an experienced Events Manager to plan, coordinate, and execute SBM meetings, conferences, programs, and special events. You will oversee the full planning process, from strategy and budgeting to venue coordination, registration, and post-event evaluation.

This full-time hybrid role requires 3–5 years of experience, and CMP or comparable designation is preferred. You will collaborate across departments and may travel to support events, with on-site execution

Qualifications

• 3–5 years of professional meeting/event planning experience.
• CMP or comparable designation preferred.
• Strong knowledge of event planning/operations, budgeting, registration, and on-site coordination.
• Proficiency with MS Office, Adobe Acrobat, event management tech, and iMIS.
• Willingness to travel and work evenings/weekends as needed.

Responsibilities

• Plan and manage SBM meetings, conferences, programs, and events from development through post-event evaluation.
• Coordinate venues, vendors, contracts, catering, AV, transportation, and entertainment.
• Oversee on-site event logistics, including registration, staffing, speakers, and attendee communications.
• Develop contingency plans, run-of-show documents, and checklists to mitigate risks.
• Maintain SBM facilities meeting coordination, support other departments as needed.
• Manage event budgets, expenses, invoices, and revenue tracking.

Skills

Event planning

Project management

Communication

Vendor coordination

On-site operations

Education

Certified Meeting Professional (CMP) or equivalent

Tools

Microsoft Office

Adobe Acrobat

iMIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Events Manager

Regular Full-Time Program Administrato Lansing, MI, US

2 days ago Requisition ID: 1002

Salary Range: $55,000.00 To $65,000.00 Annually

Events Manager - the State Bar of Michigan (Full Time Hybrid) Lansing, MI.

About the Role

Are you a detail-oriented professional with a passion for event strategy, flawless logistics, and collaborative success? The State Bar of Michigan is seeking an Events Manager to plan, coordinate, and execute SBM meetings, conferences, programs, and special events. In this role, you will oversee the full event planning process from event strategy and development, budgeting and financial reconciliation, venue and vendor coordination, contract administration, registration, event technology, logistics, risk and contingency planning, on-site execution, to post-event evaluation. Additionally, you will coordinate meetings and events held at SBM facilities, ensure proper on-site support, and provide operational support to Lawyer Services and other departmental initiatives as needed.

What You’ll Do

• Event Planning & Management: Plan and manage SBM meetings, conferences, programs, and special events from initial development through post-event evaluation, collaborating with internal departments, sections, and committees to ensure alignment with SBM priorities, policies, and member-service goals.
• Venues, Vendors & Contracts: Research and evaluate venues and vendors; solicit and evaluate proposals; coordinate contracts and related requirements (including agreements, insurance, deposits, and cancellation provisions); and manage event services such as lodging, food and beverage, AV services, transportation, and entertainment.
• Logistics & On-Site Execution: Coordinate event logistics and on-site execution, including registration, staffing, speakers, schedules, attendee communications, hospitality, awards, signage, and seating, ensuring effective delivery across all participants.
• Risk & Contingency Planning: Identify and address operational, logistical, accessibility, safety, and technology risks; develop appropriate contingency plans, timelines, production schedules, run-of-show documents, and checklists.
• Facility Coordination: Serve as the primary point of contact for external organizations and individuals using SBM meeting facilities, coordinating all meeting arrangements (room setup, catering, tech requirements) and providing on-site support.
• Event Technology & Software: Develop and maintain proficiency in SBM's event management software as the primary internal resource for event setup, registration, communications, reporting, system integration, and quality assurance.
• Calendar & Program Development: Maintain a 12-month calendar of meetings, events, and programming; monitor scheduling conflicts, resources, and staffing requirements; and analyze legal and association trends to recommend new member experiences.
• Sponsorships & Exhibitors: Develop and manage sponsorship and exhibitor opportunities, including packages, prospect solicitation, agreements, benefit fulfillment, and post-event reporting.
• Financial Management: Develop and monitor event budgets and financial activity from initial budget through final reconciliation, expenses, invoices, revenue, and closeouts in accordance with SBM policies.
• Evaluation & Reporting: Maintain accurate event records and analyze participation, financial results, evaluations, and member feedback to assess performance and improve the attendee experience.
• Cross-Departmental & Operational Support: Support the Outreach Department with section portal administration, collaborate with Communications on promotional assets, coordinate event technology with IT, and provide support to the Lawyer Services call center, member records, and merchandise inventory as needed.

What You Bring

• Experience: Minimum of 3–5 years of professional meeting and event planning experience; additional customer service or related professional experience preferred.
• Certifications: Certified Meeting Professional (CMP) or comparable professional designation preferred.
• Core Competencies & Skills:
• Demonstrated knowledge of event planning and operations, including venue and vendor management, budgeting, registration, event technology, audiovisual support, and on-site coordination.
• Strong project management, problem-solving, and prioritization skills to manage multiple events, projects, vendors, deadlines, and competing priorities.
• Proficiency with Microsoft Office Suite, Adobe Acrobat, event management technology, and association management systems such as iMIS.
• Strong communication, interpersonal, and customer service skills to work effectively with staff, members, volunteers, vendors, and external partners.
• Ability to effectively use technology and data to improve event administration, reporting, efficiency, and the member experience.
• Work Requirements: Ability to travel and work occasional evenings and weekends as required.