Events Manager

University of Pittsburgh; Johnstown (Cambria County); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

University of Pittsburgh, Johnstown Campus, seeks an Events Coordinator to coordinate a wide range of meetings, conferences, and campus events. You will manage venue setup, catering, technology, transportation, and staff to ensure smooth execution.

The role demands strong organizational and customer service skills, plus the ability to supervise student staff and use event management software. Regular hours are Mon–Fri 8:30 a.m.–5:00 p.m., with occasional evenings and weekends.

Formación

• Bachelor's degree required.
• No experience required.
• On-campus schedule with occasional evenings/weekends.

Responsabilidades

• Coordinate a diverse range of events including meetings, conferences, and seminars.
• Arrange catering, venue setup, technology, transportation, and staff.
• Maintain marketing materials, event setups, and activities.
• Provide superb customer service and support to event participants.
• Supervise and mentor student staff.

Conocimientos

Event planning

Organizational skills

Multitasking

Public relations

Mentoring staff

Customer service

Software proficiency

Educación

Bachelor's Degree

Herramientas

Event management software

Descripción del empleo

Coordinates all event logistics for meetings, conferences, seminars, and special events; arranges logistics related to the facilities, speakers, technology, equipment, transportation, and personnel; and schedules all events. Manages marketing materials, event set ups, and event activities.

Johnstown Conference Center

The Department of Conference & Event Services provides support for all University and third-party day and overnight events taking place on campus, including space reservations, setup, catering, and tech service coordination, contracting, invoicing, and providing a superb customer experience. The department also assists with various auxiliary services such as the campus shuttle program, university event registrations, and the University vehicle rental program.

This position provides event management services for appx. 200 events annually, which includes:

Essential Functions

• Proven experience planning and executing a diverse range of events, including coordinating catering, venue setup, and all logistical details.
• Strong organizational skills and attention to detail
• Ability to efficiently manage multiple tasks simultaneously
• Must possess exemplary public relations & communication skills
• Ability to supervise and mentor student staff.
• Impeccable track record of providing superior customer service
• Working knowledge of relevant software applications, with the capacity to rapidly adapt to new programs and technologies.

Physical Effort

This position is primarily sedentary but does require physical effort in order to effectively manage events throughout the various campus buildings and outdoor locations. Also, must be able to pick up and carry up to 50 pounds.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category

Full-time regular

Job Classification

Staff.Events Coordinator

Job Family

Administrative Support

Job Sub-Family

Events

Campus

Johnstown

Minimum Education Level Required

Bachelor's Degree

Minimum Years Of Experience Required

No experience required

Will this position accept substitution in lieu of education or experience?

No

Work Schedule

Monday – Friday 8:30 a.m. – 5:00 p.m. (Occasional evening and weekend work required.)

Work Arrangement

On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range

To Be Determined Based On Qualifications

Relocation Offered

No

Visa Sponsorship Provided

No

Background Check

For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances

The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents

Resume

Optional Documents

Cover Letter