Events Manager

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 55,000 - 85,000; Full time

Job summary

University of Pittsburgh is seeking an Events Manager to coordinate official university events, ceremonies, receptions and donor recognitions both on campus and online. You will oversee vendors, budgets, invitations, and event components, ensuring smooth operations and high impact outcomes.

The role emphasizes collaboration with sponsors, departments, and community partners, with a focus on strategic event marketing and communications to advance university priorities.

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Minimum 3 years of relevant event management experience.
• Experience coordinating large-scale academic, donor, and community events.

Responsibilities

• Coordinate official events in-person and virtual, including academic and donor ceremonies.
• Oversee vendors (catering, AV, security, facilities) and budgets.
• Manage guest lists, invitations, budgets, and reports for events.
• Develop event marketing and public relations plans.
• Collaborate with sponsors and departments to align events with university goals.

Skills

Analytical skills

Communication

Budgeting

Event coordination

Vendor management

Public relations

Marketing

Education

Bachelor's Degree

Job description

Job Description - Events Manager (26006583)

Events Manager

Med-Pharmacology and Chemical Biology - Pennsylvania-Pittsburgh - ( 26006583 )

Coordinates official events such as academic, community and/or stewardship-type ceremonies,
receptions, and/or donor/friend recognitions and other events such as conferences, seminars,
lectures, meetings, and reading groups both in-person and virtually.

• Oversees and coordinates University efforts and/or with external vendors for catering, police,audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.
• Oversees guest list and invitation development, budget and report preparations, research, and design of event components.
• Assists sponsors with developing event budgets.
• Manages promotions, public relations, and marketing of events.

The job duties outlined in this job description include common job responsibilities for this title and level of
jobs and are not intended to cover every duty. The University reserves the right to assign other duties to
employees that are not listed in this job description.

Job Summary

Coordinates official events and other events in-person and virtually. Oversees vendors, event components, budget, and event marketing.

Essential Functions

Excellent analytical and communications skills as well as multi-tasking throughout the workday.

Physical Effort

Position is generally sedentary, but sometimes physically uncomfortable; frequently requires maintaining a sitting posture, stooping, or bending, some very light lifting, such as one or two reams of paper, may be required. Also walking around campus and the Oakland area.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Events Manager

Job Family Administrative Support

Job Sub-Family Events

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m. (Outside Work Hours Required Sporadically)

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.