Events Manager - Pittsburgh, PA

VetJobs; Pittsburgh (Allegheny County); Hybrid; USD 65,000 - 90,000; Full time

Job summary

University of Pittsburgh is seeking an Events Manager to coordinate academic, community, and stewardship events both in-person and virtually. The role oversees campus and external vendors, invitations, budgets, promotions, and event design, ensuring successful execution across conferences, seminars, and meetings.

The position requires excellent analytical and communication skills, a Bachelor's degree, and a minimum of 3 years of experience.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of experience.
• Work arrangement is Hybrid: On-Campus and Remote as determined by the department.

Responsibilities

• Coordinates official events such as ceremonies, receptions, conferences, seminars, lectures, meetings, and reading groups both in-person and virtually.
• Oversees vendors for catering, police, audiovisual, facilities management, parking, transportation, risk management, budgeting, photography, student leadership, volunteers, and outside providers.
• Manages guest lists, invitations, budgets, research, and design of event components.
• Assists sponsors with developing event budgets and supports promotions, public relations, and marketing of events.

Skills

Analytical skills

Communication skills

Education

Bachelor's degree

Job description

It is open to Veterans, Transitioning Military, National Guard Members, Military Spouses, Wounded Warriors, and their Caregivers.

Job Summary

Coordinates official events such as academic, community and/or stewardship-type ceremonies, receptions, and/or donor/friend recognitions and other events such as conferences, seminars, lectures, meetings, and reading groups both in-person and virtually.

• Oversees and coordinates University efforts and/or with external vendors for catering, police, audiovisual, facilities management, parking and transportation, risk management, budget accounting, photography, student leadership, volunteers, and outside service and material providers.
• Oversees guest list and invitation development, budget and report preparations, research, and design of event components.
• Assists sponsors with developing event budgets.
• Manages promotions, public relations, and marketing of events.

The job duties outlined in this job description include common job responsibilities for this title and level of jobs and are not intended to cover every duty. The University reserves the right to assign other duties to employees that are not listed in this job description.

Essential Functions

Excellent analytical and communications skills as well as multi-tasking throughout the workday.

Physical Effort

Position is generally sedentary, but sometimes physically uncomfortable; frequently requires maintaining a sitting posture, stooping, or bending, some very light lifting, such as one or two reams of paper, may be required. Also walking around campus and the Oakland area.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Events Manager

Job Family Administrative Support

Job Sub-Family Events

Campus Pittsburgh

Minimum Education Level Required Bachelor's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m. (Outside Work Hours Required Sporadically)

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To Be Determined Based On Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume

Optional Documents Cover Letter

City* Pittsburgh

State* Pennsylvania

Job_Category Management

Job Code Education Educational and Training Services

Affiliate Sponsor Pitt