Events Manager

Johns Hopkins Medicine; Baltimore (MD); On-site; USD 43,000 - 72,000; Full time

Job summary

Johns Hopkins Medicine seeks an experienced events professional to manage highly complex organizational and special events from planning through completion. You will coordinate logistics, vendors, budgets, timelines, communications, and on-site operations while guiding staff and volunteers under the direction of the Director, Events.

You will lead cross-functional teams, develop event plans, monitor budgets, secure quotes, and ensure stakeholder alignment.

Qualifications

• Bachelor's Degree required.
• 7+ years of directly related experience.
• Advanced knowledge of event planning and management, including complex logistics, operations, and stakeholder engagement.
• Strong project management and organizational skills to independently manage multiple events, timelines, and resources.
• Strong budget and financial management skills, including expense tracking and reporting.

Responsibilities

• Plan, coordinate, and execute highly complex organizational events.
• Lead event logistics and operations, coordinating venues, equipment, catering, transportation, staffing, and on-site activities.
• Manage event budgets, monitor expenses, review invoices, and optimize cost efficiency.
• Coordinate vendors and service providers, obtain quotes, manage contracts, and address issues.
• Serve as the primary point of contact for stakeholders to ensure alignment and timely communication.
• Lead cross-functional teams and provide guidance on responsibilities and timelines without direct supervision.
• Develop and maintain event plans, checklists, and communications to support consistent execution.
• Proactively resolve logistics and vendor challenges before and during events.
• Evaluate event outcomes and prepare reports with recommendations for future improvements.
• Participate in and manage special projects as needed.

Skills

Project management

Organizational skills

Budget management

Stakeholder engagement

Vendor coordination

On-site execution

Education

Bachelor's degree

Job description

Summary

Manages the planning, coordination, and execution of highly complex organizational events and special events. Independently leads assigned events from initial planning through completion, coordinating logistics, vendors, budgets, timelines, communications, and on-site operations. Serves as a key resource to internal stakeholders and event partners and works closely with the Director, Events to implement event strategies, standards, and processes. Provides project leadership and guidance to staff, volunteers, and other contributors supporting assigned events.

Essential Functions

Manages complex events from planning through completion, developing event plans, timelines, schedules, logistical requirements, and resources to achieve event objectives.

Leads event logistics and operations, coordinating venues, facilities, equipment, technology, catering, transportation, staffing, schedules, and on-site activities.

Manages event budgets and expenses by tracking expenditures, reviewing invoices, monitoring budget performance, and identifying opportunities for effective resource utilization and cost management.

Coordinates vendors and service providers, including obtaining quotes, supporting contract arrangements, monitoring deliverables, managing service issues, and maintaining effective vendor relationships.

Serves as a primary point of contact for event stakeholders, coordinating with leadership, committees, internal departments, partners, vendors, volunteers, and other stakeholders to ensure alignment and timely communication.

Leads cross-functional event teams and project activities, coordinating staff, volunteers, and other contributors and providing guidance regarding event responsibilities, timelines, and operational requirements without direct supervisory authority.

Develops and maintains event plans, procedures, schedules, checklists, communications, and other planning materials to support consistent and effective event execution.

Anticipates and resolves event-related issues, exercising independent judgment to address logistical, operational vendor, and stakeholder challenges before and during events.

Evaluates event outcomes and prepares reports and recommendations, incorporating participation data, stakeholder feedback, financial results, and lessons learned to improve future events.

Participate in and manage special projects as needed.

Qualifications

Bachelor's Degree (Required)

One year of relevant education may be substituted for one year of required work experience, or one year of relevant professional-level work experience may be substituted for one year of required education.

A minimum of 7 Years of Experience directly related to the designated program is required. (Required)

Advanced knowledge of event planning and management, including complex event logistics, operations, stakeholder engagement, and on-site execution.

Strong project management and organizational skills to independently manage complex events, multiple priorities, timelines, resources, and deadlines.

Strong budget and financial management skills, including expense tracking, invoice review, budget monitoring, and financial reporting.

Salary Range:

$31.53/hour - $52.06/hour. Compensation will be commensurate with equity and experience for roles of similar scope and responsibility.

The Hospital reserves the right to modify employee schedules as needed.

We are committed to creating a welcoming and inclusive environment, where we embrace and celebrate our differences, where all employees feel valued, contribute to our mission of serving the community, and engage in equitable healthcare delivery and workforce practices.

Johns Hopkins Health System and its affiliates are drug-free workplace employers.