Events Lead — Onsite Host & Hub Operations

MassBio; Cambridge (MA); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Employer-sponsored 401(k)

Competitive healthcare plans

Job summary

MassBio is seeking an enthusiastic and service-oriented Events Coordinator to join MassBioHub, supporting planning and execution of conferences and meetings for our member organizations.

You will manage day-of logistics, coordinate with vendors and internal teams, and ensure exceptional hospitality for members and executives, with a flexible schedule including early mornings and late nights.

Qualifications

• Bachelor’s degree preferred; relevant event or hospitality experience accepted.
• Minimum 2 years of event experience, preferably in corporate or hospitality settings.
• Strong communication, verbal and written, with professional appearance.
• Ability to manage multiple projects and deadlines.
• Proficiency with Word, Excel, PowerPoint; mail merges a plus.

Responsibilities

• Serve as the primary day-of contact for meetings and events in the Hub.
• Welcome hosts, members, executives, and guests with high service.
• Coordinate with the Event Manager for on-site setup, vendor coordination, and adjustments.
• Oversee vendors and setups, ensuring timely delivery and breakdown.
• Assist with room setups and testing of A/V equipment.
• Support planning meetings, site visits, and pre-event coordination.
• Maintain cross-functional collaboration with internal teams for events.
• Adapt schedules to accommodate early mornings or late nights as needed.

Skills

Event coordination

Hospitality experience

Customer service

Vendor coordination

Education

Bachelor’s Degree preferred

Job description

MassBio is seeking an enthusiastic and service-oriented Events Coordinator to join MassBioHub, supporting planning and execution of conferences and meetings for our member organizations.

You will manage day-of logistics, coordinate with vendors and internal teams, and ensure exceptional hospitality for members and executives, with a flexible schedule including early mornings and late nights.