Engaging Events Coordinator for Employee Experience

Boston Medical Center; United States; On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Pharmacy

Discretionary bonuses

Flexible Spending Accounts

403(b) savings matches

Paid time off

Career advancement opportunities

Well-being resources

Job summary

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of organizational events across BMCHS entities.

The role reports to the Director of Organizational Development and Inclusion and handles administrative and operational management for employee engagement activities, heritage month celebrations, appreciation events, leadership forums, trainings, and weekly new hire orientations.

Qualifications

• High School Diploma/GED with 4+ years of relevant event coordination or administrative support experience; or equivalent combination of education and experience.
• Associate degree preferred with 2–3 years coordinating events, programs, meetings, or related operations.
• Experience with budget tracking, purchasing processes, and vendor coordination.

Responsibilities

• Coordinate end-to-end event logistics, venue selection, catering, AV setup, and materials for employee engagement activities and leadership forums across BMCHS entities.
• Manage weekly new hire orientation sessions—communications, check-in, room scheduling, badges, materials, and presenter coordination.
• Design and distribute promotional communications and materials; track attendee registrations and RSVPs.
• Coordinate with internal stakeholders (HR, Marketing, Catering, Facilities) and external vendors to ensure smooth event delivery.
• Track budgets, purchase orders, invoices, and expense documentation for departmental programs.
• Support volunteer recruitment and staffing for events and provide logistical consultation for related activities.
• Collect attendance and feedback; prepare summaries and metrics for continuous improvement.

Skills

Time management

Interpersonal skills

Written communication

Verbal communication

MS Office

Graphic design tools

Event registration platforms

DEI knowledge

Team collaboration

Education

High School Diploma/GED

Associate degree

Tools

Microsoft Office Suite

Adobe Express

Canva

Event registration platforms

Job description

Boston Medical Center is seeking an Event Coordinator to support planning, logistics, and execution of organizational events across BMCHS entities.

The role reports to the Director of Organizational Development and Inclusion and handles administrative and operational management for employee engagement activities, heritage month celebrations, appreciation events, leadership forums, trainings, and weekly new hire orientations.